GCI Communication Corp. · 16 hours ago
Administrative Assistant II
1001 Northway Drive, Anchorage, AK, 99508, US
Full-time
Onsite
Mid Level
3+ years expGCI Communication Corp. is a company headquartered in Alaska that provides communication and technology services. They are seeking an Administrative Assistant II to provide comprehensive administrative and staff support in an in-office capacity, ensuring smooth daily operations across the organization.
Telecommunications
Responsibilities
Manage the reception and mail areas in the Executive offices, supporting general office upkeep and organization
Maintain the appearance and cleanliness of the dining den, break rooms, and conference rooms
Order and maintain office and kitchen supplies, ensuring refrigerators are well stocked
Monitor and manage office equipment and service requests
Assist with tracking budgets and expenditures, following company policy and procedures
Process invoices and expense reports, ensuring accurate and on-time coding and reconciliation
Maintain electronic and paper filing systems, updating databases and records as needed
Support team projects with research, coordination, and administrative tasks
Manage calendars and schedule meetings and conference bridges
Resolve scheduling conflicts or redirect inquiries to the appropriate person
Reserve meeting rooms, assist with preparation of materials, set up audio/visual equipment, order meals
Coordinate travel arrangements and itineraries
Assist with organizing events, conferences, or team activities
Greet and assist visitors, ensuring a professional and welcoming environment
Act as point of contact for building access, validate visitor need for facility access, check for proper identification, and arrange for escort in secure facilities
Answer direct phone calls, take messages, determine needs, and respond to general questions
Handle complaints or concerns with empathy and efficiency
Provide solutions or alternatives when requests cannot be immediately fulfilled
Handle incoming and outgoing correspondence, respond to emails and other communications
Sort and distribute department mail, ensuring documents or packages are delivered to the correct recipient
Collect, enter, and maintain fleet-related data, including maintenance activity, asset utilization, inventory status, and service performance metrics
Assist in preparing standard and recurring reports, dashboards, and presentation materials using predefined templates and formats
Perform routine data tasks in Microsoft Excel (e.g., data entry, formulas, filters, basic lookups, and pivot tables) and company systems
Review data for completeness and accuracy and notify appropriate staff of discrepancies or missing information
Receive, track, and document logistics and fleet-related requests; update records and follow established processes for routing and completion
Monitor fleet inventory records, including aging or inactive assets, and escalate issues according to defined procedures
Track service activity and compliance against pre-defined KPIs and report exceptions to assigned leadership or subject matter experts
Maintain routine communication with internal stakeholders to provide status updates and confirm completion of requests
Maintain logs, trackers, and documentation supporting fleet reporting, logistics activity, and operational workflows
Assist with updating procedures, checklists, and templates as directed
Organize electronic and physical records to ensure accessibility, accuracy, and compliance with record-retention requirements
Compile and organize fleet-related financial data and supporting documentation for CAPEX and OPEX tracking and reporting
Assist with reconciliations and verification of data as requested
Handle confidential financial, operational, and employee information in accordance with company policies
Support compliance with safety requirements, internal policies, and regional or community guidelines, including those applicable to rural operations
Provide general administrative support to Fleet and CTO Operations teams, including scheduling, correspondence, meeting materials, and coordination of routine tasks
Qualification
Required
A combination of relevant work experience and/or education sufficient to perform the duties of the job may substitute to meet the total years required on a year-for-year basis
High School diploma or equivalent
Minimum of three (3) years of experience in a corporate administrative support role or related background
Proficient computer skills and MS Office knowledge (e.g., Outlook, Teams, Word, Excel) to complete job duties effectively, such as using the company intranet and to accurately retrieve and input information into databases or equivalent
Ability to type a minimum of 40 words per minute (WPM) and proficient 10-key skills
Ability to maintain the highest levels of confidentiality when working with proprietary, customer, and employee information
Excellent communication and interpersonal skills with the ability to patiently and accurately articulate information to internal and external audiences, professionally handle inquiries and complaints, and communicate effectively with the team
Strong attention to detail with high degree of accuracy in data entry
Ability to adapt to shifting priorities and deadlines, maintaining productivity in a fast-paced environment
Demonstrates commitment to service excellence; gives high priority to customer satisfaction
Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations
Ability to successfully interact and collaborate with senior management, colleagues, business partners, customers, contractors, and vendors
Ability to prepare clear and concise reports
Strong knowledge of general business practices and professional standards
Organized with the ability to effectively manage multiple projects, prioritize, and work under pressure to meet tight deadlines
Ability to make valid judgments and decisions
Ability to work shifts as assigned, work in standard office/home office setting, and operate standard office equipment
Ability to safely move, transport, and position items up to 25lbs
Must possess and maintain a valid driver's license, proof of insurance, a satisfactory driving record, and successfully complete Defensive Driving course
Preferred
Associate degree in business administration or related field
Telecommunications experience
Relevant telecom industry or job specific certifications
Company
GCI Communication Corp.
Hi, we’re glad you’re here! GCI is Alaska’s largest telecommunications provider.
1001-5000 employees
H1B Sponsorship
GCI Communication Corp. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Becky Windt Pearson
Senior Vice President, General Counsel, and Chief Administrative Officer
Daniel Brogan
VP Supply Chain & Chief Procurement Officer
Company data provided by crunchbase