University of Michigan · 16 hours ago
Development Coordinator
Ann Arbor, MI
Full-time
Onsite
Entry Level
$50K/yr - $60K/yr
1+ years expThe University of Michigan School of Social Work is dedicated to advancing social justice and improving societal conditions. The Development Coordinator will support the Executive Director of Development and Alumni Relations by managing administrative tasks, maintaining office operations, and assisting with donor stewardship initiatives.
E-LearningEducationHigher EducationUniversities
No H1B
Responsibilities
Serve As The Administrative Partner To The Executive Director Of Development And Alumni Relations. Activities Will Include, But Are Not Limited To
Provide administrative support to the Executive Director, helping to ensure smooth daily operations and effective time-management
Calendar management, including scheduling meetings, gathering availability from various individuals, and securing rooms for meetings
Assist with donor meeting preparation, including preparing donor briefings, developing detailed itineraries for donor visits and travel, securing parking, ordering catering or making restaurant reservations, compiling packets of materials, and being on-campus for visits to greet guests as needed or requested
Track and input visit notes in the Donor and Alumni Relations Tool (DART) on behalf of the Executive Director
Oversee expense reporting and reconciliation for the Executive Director
If a development board or campaign board is created, the Development Coordinator will be responsible in supporting board engagement activities in partnership with the Executive Director. This may include activities such as: securing a venue/room for meetings, ordering catering, coordinating parking arrangements, making hotel reservations, tracking of RSVPs, preparing meeting materials, tracking meeting minutes, and assisting with meeting follow-up
Maintain day-to-day Development and Alumni Relations Office Operations. Day-to-day functions will include, but are not limited to :
Serve as a welcoming and professional point of contact for all visitors to the SSW Office of Development and Alumni Relations, including faculty, staff, students, alumni, donors, and guests
Handle calls received to the office's main phone line, respond to emails sent to the team's group email, and direct constituents to the correct resources, people, or teams as appropriate
Process all gifts that come directly to the school and liaise with the Office of University Development (OUD) as needed. Take gifts to the U-M gift drop box on campus daily
Record donor contacts, event attendance, and biographical updates in U-M's Donor Alumni Relations Tool (DART) via batch uploads or manually as required
Prepare and facilitate special mailings and coordinate with internal offices as well as through UPS, USPS, etc
Provide basic prospect research. Assist in gathering and distributing briefing materials for donor visits and events for the Dean, Executive Director and other development staff
Assist in reconciling expense reports for members of the development office staff as needed
Order development-specific office supplies and branded materials, and maintain organization of storage closet resources/supplies
Provide event support during busy event seasons by assisting with event-related tasks and working events as needed and requested
Support the team by preparing team agendas, scheduling meetings, taking meeting minutes as requested, etc
Partner with SSW Business Office on financial functions such as creating new gift funds
Run routine and specialized reports from DART and Business Objects
Upload materials into DART, such as stewardship impact reports, Dean's letters, obituaries, and articles
Develop prospect lists for various purposes as requested and according to requests
Serve as key liaison with OUD on all aspects of football season coordination on behalf of SSW, including football events such as tailgate invitations, securing parking passes, briefings and any other football-related matters
Supervision of student employee(s) as needed
Assist the school's Stewardship Officer in maintaining and improving our donor stewardship program and processes
Assist with the management of our scholarship stewardship program, including compiling packets to be sent to donors to demonstrate impact around donor support
Assist in thanking donors in a timely and donor-centered manner by printing and mailing or emailing weekly acknowledgment letters and tribute notes promptly and accurately
Partner with the Stewardship Officer on recurring donor stewardship projects quarterly
Prepare personalized acknowledgment letters, tribute notifications, and notes
Work closely with the University's Gift & Records Administration to ensure that all gifts are properly processed and tracked, and donor information is accurately documented
Review and organize the weekly gift report; prepare acknowledgment letters/emails to thank donors in a timely and donor-centered manner
Prepare monthly birthday cards to be sent to top donors and friends of the school
Prepare annual holiday cards by partnering with the SSW Marketing and Communications team to design them on an annual basis. Manage all elements of holiday card printing, list management, organization, obtaining signatures, mailing, and recording in DART
Assist in celebrating special life events of alumni and donors through special recognition gifts, letters, or other forms of expression
Create special stewardship touches, such as photo books for special occasions or following special events, print photos to be accompanied by personalized outreach to donors
Record donor stories to aid in demonstrating donor impact to students and other donors
Assist the development team with development communications through the school's email platform, Constant Contact, or other tools as needed
Generate mailing lists with Development Services and Strategic Solutions as needed for email and print communications
Support other stewardship activities as assigned
Qualification
Required
A bachelor's degree or a combination of education and experience that enables the performance of all aspects of this position
Ability to work independently as well as effectively in teams. Must have the ability to work comfortably with individuals at all levels (faculty, staff, students, donors, alumni, etc.)
Demonstrated attention to detail, ability to manage multiple tasks, ability to work independently, exercise initiative as a critical member of a small team, and function in a dynamic environment
Ability to prioritize and balance multiple projects with high-level accuracy in a deadline-driven, fast-paced environment while providing high-quality customer service
Excellent verbal and written communication skills, including the ability to work cooperatively with staff in various offices within the School of Social Work, the Office of University Development (OUD), and with University alumni and donors
A problem-solver with strong analytical skills and follow-through; a high degree of initiative, resourcefulness, and the ability to anticipate needs
Capacity to exercise initiative, independent judgment, diplomacy, professionalism and confidentiality with a positive service-oriented attitude
An understanding of the importance of confidentiality and a commitment to protecting the confidentiality of our constituents
Proficiency with Google Suite (Calendar, Docs, Sheets, Forms, etc.)
1-3 years of experience
Preferred
Bachelor's degree preferred
Prior experience in a large and decentralized higher education setting like the University of Michigan
Prior experience working in a fundraising department
Familiarity with U-M database programs (DART, Business Objects, Concur, M-Pathways, Tableau)
Prior experience managing student employees
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
2025-12-18
2025-12-17
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