Orthopedic ONE · 16 hours ago
Payment Specialist
Westerville, OH
Part-time
Hybrid
Entry Level
2+ years expOrthopedic ONE is a healthcare organization seeking a Payment Specialist responsible for the expedient and accurate posting of payments received. The role includes payment entry, reconciliation, and communication with patients and insurance carriers to ensure accurate financial operations.
Health CareHospitalMedicalTherapeutics
Responsibilities
Completes payment entry and daily reconciliation in a timely and accurate manner including:
Posts payments to practice management system (lockbox, pre-collect and cash out payments within 24 hours, online credit card payments the next business day, EFT deposits within 72 hours)
Records batch totals with date and initials on payment receipt spreadsheet
Balances batches, ensuring small balance and bad debt accounts have been appropriately worked, and run transaction reports
Ensures all cash, checks, EFT and credit card payments are reconciled and balanced between EMR and bank deposits daily. Identifies and resolves any transaction exceptions to ensure accurate daily balance
Reviews practice management system daily report to confirm correct location, facility and company fields were selected for claims with Reconciliation Specialist
Ensures all EFT deposits and payments have been posted and balanced by month end
Properly communicates and documents payment denials in the practice management system and communicates with the appropriate billing representative in a timely manner
Properly handles all cash and check transactions including a two-person process to mitigate risk for the organization
Completes ancillary payment posting reports as needed (low balance accounts, unapplied payments and unbalanced insurance accounts.)
Completes daily payment posting and reconciliation of unapplied payments on accounts to ensure accounts balance properly
Processes patient refunds per department policy guidelines
Completes assigned To Do’s daily. Ensuring response to To Do is according to status assigned (1 Normal – Respond within 3 days, 2 Priority – Respond within 2 days, 3 Urgent – Respond within 1 day)
Cross trained to provide department coverage in charge entry, posting payments/denials, lockbox postings and cash out
Maintains professional knowledge regarding medical billing and coding procedures, insurance carriers, federal programs, and established payment posting workflows, etc
Communicates with patients, insurance carriers and other outside entities in a professional manner as needed. Identifies solutions and responds professionally to patient concerns, i.e., pleasant tone of voice, courteous language, etc. Uses appropriate grammar and demonstrates tact and diplomacy in patient interactions, by phone and in person
Diffuses negative situations with patients and maintains a pleasant and professional tone during stressful circumstances and heavy workload
Communicates with staff members in a professional, pleasant manner; Shares information relevant to work, no gossiping or disparaging remarks, accepts work without complaint or provides reasons why assignment is unmanageable, asks and answers questions related to improving department performance
Works cooperatively with coworkers, providers, and management
Shares knowledge and insights with co-workers in a constructive manner
Willingly provides coverage to department, staying beyond scheduled ending time when clinic schedule demands it, volunteering to cover time off or unexpected absences, maintaining workflow in department without direct supervision
Addresses conflicts with person directly before involving manager or uninvolved peers
Is considerate of others with regard to taking breaks or meal periods, use of computer and telephone, and noise in department
Knows and complies with policies and procedures as enumerated in the Orthopedic One Employee Handbook and policies and procedures documents
Provides assistance and support to leadership in implementing policies and procedures as necessary
Actively participates in training, and conducting day to day work activity by adhering to all policies and procedures as enumerated in compliance and risk management programs
Qualification
Required
Candidates must live in Ohio and be available for work in our Westerville, OH location
High School Diploma or equivalent required
Minimum of two years of medical billing, bookkeeping, banking or finance experience
Candidates must be able to work with high volume of work while maintaining attention to detail and accuracy
Demonstrate excellent oral and written communication skills
Computer skills required to operate practice management system (i.e., use Windows operating system, conduct Internet searches, communicate by email, etc.)
Demonstrates general knowledge of medical terminology and insurance industry
Able to operate a calculator to accurately perform basic math functions
Able to work cooperatively as a member of the billing department to meet the needs of internal and external customers
Preferred
Certified Professional Coding education or certification
Company
Orthopedic ONE
Orthopedic One is a health care firm that provides therapy, orthopedic surgery, musculoskeletal, imaging and sports medicines services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Mark D'Aloisio
Chief Executive Officer
Recent News
2025-09-15
Business Journals
2023-05-09
Business Journals
2022-12-16
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