Pacific Northwest National Laboratory · 11 hours ago
Patent Docketing Coordinator
Richland, WA
Full-time
Onsite
Mid Level
$28.46/hr - $41.97/hr
4+ years expPacific Northwest National Laboratory (PNNL) is a world-class research institution that provides innovative legal solutions. The Patent Docketing Coordinator is responsible for managing patent and intellectual property matters, ensuring compliance and timely processing while collaborating with internal and external stakeholders.
Biomass EnergyEnergyGovernmentProduct ResearchSecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Work closely with IP attorneys, agents, and internal practitioners to maintain the IP docket in a current, accurate, and up-to-date status using specialized docketing software
Track, manage, and respond to correspondence from internal stakeholders, external counsel, and patent offices and maintain complete, accurate, and properly organized files, dockets, and records to ensure efficient retrieval and audit readiness
Coordinate filings, monitor deadlines, and support compliance with patent and IP filings prepared by internal IP practitioners, ensuring accuracy, completeness, and compliance with legal, contractual, and organizational deadlines
Maintain up-to-date records and documentation to support IP protection strategies and facilitate timely decision-making
Prepare and provide accurate and timely ad hoc reports that give patent practitioners clear insight into matters requiring attention or action
Support related office functions, including processing payments to outside associates and patent offices and providing supplemental information to commercialization and technology transfer staff
Participate as part of an integrated professional support team, engaging collaboratively with colleagues to achieve shared goals and address new challenges
Perform other duties as assigned to support efficient, professional office operations and evolving organizational needs
Prepare, file, and track patent and IP-related documents with the U.S. Patent and Trademark Office (USPTO) and other relevant authorities
Support additional IP Office functions, including maintenance fee and annuity payments, reporting to government bodies, document preparation and tracking, and collaboration with Technology Transfer and commercialization teams
Qualification
Required
High school diploma/GED and 6 years of relevant experience -OR-
AA or higher and 4 years of relevant experience
Knowledge of IP docketing processes, patent lifecycles, and related administrative procedures
Strong attention to detail with the ability to work independently and manage multiple deadlines accurately
Strong organizational, communication, and collaboration skills to effectively support internal and external stakeholders
Ability to work with sensitive, proprietary, and privileged information with discretion and professionalism
Ability and willingness to support process improvements and adapt to new systems, tools, and workflows in a growth-focused environment
U.S. Citizenship
Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B
Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the applicant selected for hire is subject to pre-employment drug testing, and post-employment random drug testing
Preferred
Law office experience, particularly in an IP Office
Patent docketing experience
Experience with IP databases and docketing systems (e.g., IP Manager)
Experience preparing, filing, or tracking documents with the U.S. Patent and Trademark Office (USPTO)
Experience with annuity or maintenance fee payments
Experience supporting patent attorneys, agents, or other IP professionals
Ability to obtain and maintain a security clearance
Benefits
Medical insurance
Dental insurance
Vision insurance
Robust telehealth care options
Several mental health benefits
Free wellness coaching
Health savings account
Flexible spending accounts
Basic life insurance
Disability insurance
Employee assistance program
Business travel insurance
Tuition assistance
Relocation
Backup childcare
Legal benefits
Supplemental parental bonding leave
Surrogacy and adoption assistance
Fertility support
Company-funded pension plan
401 (k) savings plan with company match
Up to 120 vacation hours per year
Ten paid holidays per year
Company
Pacific Northwest National Laboratory
Pacific Northwest National Laboratory operates as a government research laboratory.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
US Department of Energy
2022-07-14Grant
2018-07-16Grant
Leadership Team
Allison Campbell
Associate Laboratory Director for Earth and Biological Sciences
Deborah Gracio
Laboratory Director
Recent News
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2026-01-11
Pacific Northwest National Laboratory
2026-01-03
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