UPMC · 17 hours ago
Administrative Assistant - Associate
Pittsburgh, PA
Full-time
Onsite
New Grad, Entry Level
0+ years expUPMC is seeking a full-time Administrative Assistant - Associate to support PsychCare Plus at Western Psychiatric Hospital. The role involves providing general administrative support, maintaining office supplies, and assisting in various clerical functions under direct supervision.
BiotechnologyHealth CareHospitalMedical
Responsibilities
Under direct supervision, provides general administrative support to a department or group of professionals
Orders office supplies and maintains office equipment
Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions)
Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head)
Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities
Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information
Answers, screens, and routes incoming calls and messages. Responds to routine questions
Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes)
Greets, screens, and directs visitors to appropriate staff member
Qualification
Required
High School diploma or equivalent
Incumbent must be organized and able to communicate effectively and prioritize competing tasks
Under direct supervision, provides general administrative support to a department or group of professionals
Orders office supplies and maintains office equipment
Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions)
Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review
Performs routine clerical functions, such as copying, sorting, filing, and typing
Sets up and maintains varied office files, logs, and records office activities
Assists in researching, drafting, and/or abstracting routine reports
Compiles and analyzes basic information
Answers, screens, and routes incoming calls and messages
Responds to routine questions
Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes)
Greets, screens, and directs visitors to appropriate staff member
Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Ability to use applicable MS Suite products
Knowledge of business processes and procedures
Ability to use basic reasoning skills
Act 34
Preferred
Prior administrative experience is preferred
Up to one year administrative experience preferred
Company
UPMC
UPMC is one of the leading nonprofit health systems in the United States. A $10 billion integrated global health enterprise headquartered
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.46MKey Investors
Appalachian Regional Commission
2024-09-18Grant· $0.46M
Leadership Team
Leslie Davis
President and CEO
Frederick M. Hargett
Chief Financial Officer
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