Tulsa Community Foundation · 1 day ago
Office Manager
Tulsa, OK
Full-time
Onsite
Mid Level
3+ years expTulsa Community Foundation is a nonprofit organization dedicated to fostering opportunity and prosperity in North Tulsa. The Office Manager plays a crucial role in ensuring the smooth operation of Northside Neighbors by managing administrative functions, supporting logistics, and ensuring efficient internal operations.
CharityCommunitiesLaw EnforcementNon Profit
Responsibilities
Manage daily office operations, including supply ordering, and file management
Serve as the primary point of contact for vendors, service providers, and facility-related contracts
Maintain office-wide systems and procedures for recordkeeping, document retention, and workflow efficiency
Provide administrative support to the Executive Director, including managing calendars, scheduling meetings, and preparing materials
Assist in organizing board meetings, community events, and special projects, including preparation of agendas, minutes, and logistics
Ensure a welcoming and professional environment for visitors, staff, and community members
Serve as a central coordination point between staff, leadership, and external vendors to ensure smooth day-to-day operations and clear communication
Ensure administrative systems and office operations function efficiently and reliably, as reflected in timely vendor payments, organized records, clear workflows, and positive staff experience
Serve as the primary point of contact for office technology and administrative tools (e.g., Office 365 Workspace, printers, shared drives, phone support), coordinating troubleshooting, access, and basic training as needed
Support financial processes such as invoice tracking
Assist staff with printing, data entry, communication logistics, and basic tech troubleshooting
Oversees telephone services, email correspondence, and mail distribution
Maintain confidentiality and handle sensitive information with discretion
Participate in all organizational events and support broader efforts of Northside Neighbors as needed
Qualification
Required
Minimum of 3 years of relevant administrative, office management, or operations experience, preferably in a nonprofit or community-based setting
Experience supporting executive leadership and managing calendars, communications, and logistics
Excellent organizational and time management skills; ability to multitask and meet deadlines
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and basic database systems
Detail-oriented with a high level of accuracy in data entry and documentation
Ability to work independently and as part of a collaborative team
Strong interpersonal skills and the ability to engage respectfully with residents, staff, partners, and stakeholders
Adaptability and flexibility in a dynamic, mission-driven environment
Commitment to the mission and values of Northside Neighbors
Ability to lift up to 25 pounds on occasion (e.g., event materials)
Ability to stand, walk, or be physically active during community events or outreach activities
Must be able to work both indoors (office setting) and outdoors (community events, neighborhood canvassing)
Must be able to travel locally and occasionally out of town as required
Must have a valid driver's license and active automobile insurance
Preferred
Associate's degree in business administration, office management, or a related field preferred; Bachelor's degree a plus
Experience working with diverse populations and community-based initiatives is a plus
Familiarity with North Tulsa a plus
Benefits
Work/life flexibility
Comprehensive health benefits
Paid time off
Generous retirement contributions
100% employer paid medical, dental, and long-term disability for full-time employees only
Option to add vision and dependents
401K employee and employer contributions
Paid holidays so our employees can spend time with those they care about
Employer paid AD&D life insurance, with employee option to add supplemental life insurance
Company
Tulsa Community Foundation
Tulsa Community Foundation is a charity organization that offers scholarships and philanthropic planning services for students.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Phil Lakin
CEO
Jeff Stava
Chief Operating Officer
Company data provided by crunchbase