The Custom Group of Companies · 1 day ago
Executive Administrative Assistant
New York, NY
Full-time
Onsite
Mid Level
$45/hr - $45/hr
3+ years expThe Custom Group of Companies is seeking an Administrative Support Staff Professional to provide structured, high-quality administrative coordination across multiple departments. The role emphasizes organization, scheduling, tracking, and day-to-day project support for various stakeholders.
ConsultingHuman ResourcesLegalStaffing Agency
Hiring Manager
Jennifer Scorza
Responsibilities
Coordinate administrative support activities across three departments with varying workloads, priorities, and stakeholders
Manage highly complex calendars, meeting logistics, and proactively resolve competing priorities
Track project tasks, deadlines, and deliverables using spreadsheets or tracking tools
Prepare and organize meeting materials, agendas, and follow-up action items
Serve as a central point of contact for administrative requests and information flow
Oversee travel coordination and expense tracking for leadership-level activities
Coordinate travel logistics and expense submissions and manage the Function’s discretionary and nondiscretionary travel as part of project support
Support strategic initiatives, special projects, and leadership communications
Identify process improvements to increase efficiency at the executive level/
Monitor workload volume and flag scheduling conflicts or risks to timelines
Support onboarding/offboarding tasks and ad hoc administrative project needs
Partner with other Research Executive Assistants in supporting group wide administrative and office support needs, such as mail distribution and phone coverage
Prepare requests for visitors and access requests for drug screening, fingerprinting and ID card requests
Work on project teams – Conference and Event Management, Visiting Professors, and PhD Recruiting, including, maintaining data, tables and charts for tracking and informational purposes
Coordinate meetings/events; may include webcasts, conferences or other special events, luncheons, receptions, and reserve conference rooms
General administrative responsibilities
Provide back-up support to other administrative staff and perform other ad-hoc duties assignments and projects, as necessary
Qualification
Required
Bachelor's degree or 3-5 years equivalent administrative or office support experience
Excellent understanding of the company's operating policies and procedures, including but not limited to Time and Labor, travel reimbursement, purchasing, disbursing and document retention
Ability to work in a team environment, where workflow is subject to changing priorities
Strong organization and multitasking skills
Effective interpersonal communication skills
Proficiency with scheduling tools and basic reporting; excellent customer service skills
Excellent judgment and discretion in handling sensitive data and confidential information
Ability to work with minimum supervision and guidance
Proficiency in various software, MS 365 Suite (Excel, Word, OneDrive, OneNote, Outlook, PowerPoint, SharePoint, Teams), Event Management, Web Ex, Zoom, etc
Company
The Custom Group of Companies
For over 30 years, The Custom Group of Companies has been a leader in the recruitment industry, providing temporary/consulting, direct hire, and executive search services throughout New York.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andrew Norton
Managing Director/Partner
Company data provided by crunchbase