Milwaukee County · 17 hours ago
Administrative Coordinator
Milwaukee, WI
Full-time
Onsite
Entry Level
$28.50/hr - $42.73/hr
2+ years expMilwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day. The Administrative Coordinator will provide project and administrative support for the Project Management Office, assisting with project planning, tracking, and managing communications for the County Executive's office.
GovernmentProfessional ServicesReal Estate
No H1B
Responsibilities
Collaborate with project managers to support activities, coordination, and documentation. Create, maintain, and update forms, surveys, templates, and other project materials to support organized and efficient workflows. Lead scope-defined projects that support County department needs. Build skills in project management practices and related tools. Prepare, schedule, documents meetings, and assist with internal or community event tasks
Serve as the primary point of contact for constituent and resident inquiries on behalf of the County Executive. Receive, track, and respond to constituents and resident inquiries across multiple channels including email, phone, mail, and Salesforce, ensuring timely and professional communication. Work closely with the County Executive staff to research and accurately respond to or direct constituents to the appropriate Milwaukee County department
Oversee the front desk coverage during business hours, including coordinating intern schedules. Train interns on office protocols, constituent service standards, and customer service expectations. Assign, monitor, and review intern work related to constituent support and front desk operations, providing guidance and feedback as needed
Administer and oversee the proclamation workflow from initial request and assignment through final approval and dissemination
Cross-train in Milwaukee County financial, procurement, and administrative systems to support daily office operations. Manage department files, record, and supplies. Submit and track work orders and administrative requests. Assist with onboarding and offboarding activities for new hires. Support meeting coordination and documentation, including scheduling, and summarizing key discussion points and next steps
Perform other duties as assigned
Qualification
Required
Current resident of Wisconsin
Must possess a bachelor's degree
At least two (2) years of experience in administrative support and/or project management
Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets
Preferred
Experience working in a public sector position is beneficial
Experience with project management software such as Smartsheet
Experience with data management platforms preferred such as Salesforce
Benefits
Competitive benefit package
Company
Milwaukee County
Milwaukee County at a glance: Interested in working in the public sector? Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
Wisconsin Economic Development
2017-03-07Grant· $0.5M
Leadership Team
Tahir Hassan
Chief Technology Officer
Jaci Bobo
Chief Information Officer
Recent News
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2024-05-24
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2023-07-21
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