Children's Services Council of Leon County · 8 hours ago
Administrative Services Coordinator
Tallahassee, FL
Full-time
Onsite
Entry, Mid Level
$42K/yr - $47K/yr
2+ years expChildren's Services Council of Leon County (CSC Leon) is dedicated to improving the lives and outcomes of children, youth, and families in the local community. The Administrative Services Coordinator is responsible for ensuring efficient office operations, providing executive assistance, overseeing council relations, and managing financial and human resources administration.
Non-profit Organization Management
Hiring Manager
Holly McPhail
Responsibilities
Oversee office operations, including ordering supplies, maintaining office equipment, coordinating with vendors, and ensuring a professional and functional workspace
Monitor and coordinate the use, maintenance, security, and functionality of office spaces, including the meeting rooms, and working with property management, IT support, security, and A/V vendors
Schedule and coordinate all meetings of the Executive Director and Council, including committee meetings, workshops, and orientations
Compile and distribute Council and committee meeting materials, set up meeting sites, and ensure timely transmission of documents and information to Council members
Prepare agendas and minutes for all meetings
Prepare new hire onboarding materials and ensure timely completion of employment documentation
Coordinate new hire orientation sessions and team meetings, providing information on organizational policies and procedures
Assist with timesheet verification and benefits schedules, ensuring accuracy and timely submission
Receive and record all financial transactions, including purchase cards, invoices, cash, and checks
Verify financial records for accuracy, proper coding, and alignment with the approved budget
Resolve discrepancies related to vendor billing and payments
Maintain organized financial records for audit purposes
Purchase office supplies, materials, and equipment
Route and track internal/external documents and contracts for appropriate approval
Coordinate travel arrangements and authorization for annual statewide meeting and other events, as necessary
Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software
Qualification
Required
At least two years of relevant professional experience
Ability to oversee and manage office operations, vendor coordination, and facility maintenance
Effectively articulates thoughts and ideas through verbal and written channels, ensuring clarity in internal and external communications
Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines efficiently
Understanding of financial transactions, budgeting, and procurement processes
Ability to work closely with colleagues, leadership, and external stakeholders to support organizational functions
Proactive approach to identifying and resolving administrative and operational challenges
Ability to respond to changing needs and priorities in a dynamic work environment
Preferred
Bachelor's degree preferred
Experience in onboarding, benefits administration, and personnel documentation
Experience in scheduling, logistics, and preparation of materials for meetings and events
Knowledge of procurement processes, financial documentation, and audit preparation
Benefits
Florida retirement System (FRS)
Capital Health Plan (CHP)
Company
Children's Services Council of Leon County
The Children’s Services Council of Leon County (CSC Leon) is a catalyst for positive change to improve the lives and outcomes of children, youth and families in our community.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase