Committee for Public Counsel Services · 9 hours ago
Supervising Administrative Assistant - PDD Framingham
Framingham, MA
Full-time
Onsite
Mid Level
3+ years expThe Committee for Public Counsel Services (CPCS) is the public defender agency for Massachusetts, seeking a Supervising Administrative Assistant for their Public Defender Division Framingham Office. The role involves supporting the Attorney-in-Charge in managing day-to-day operations of a fast-paced legal office and supervising administrative staff.
CommunitiesLaw EnforcementPublic Relations
Responsibilities
Supervising Administrative Assistant (AA) staff including preparation of annual performance evaluations, approval of time & attendance, and professional training
Delegating administrative support work in the office to AA staff
Supporting the Attorney-in-Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT
Managing the AA staff on opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases
Participating in the recruitment, selection, and hiring process of office AA staff
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating department websites; and
Other duties as assigned
Qualification
Required
Associates degree in related area
At least three years of full-time, or equivalent part-time, experience in administrative work or an equivalent combination of education, experience, and skills
Access to a personal computer with home internet access sufficient to work remotely
Strong communication, organizational and detail skills
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to establish effective working relationships and to work as a team leader
Flexibility, and strict adherence to confidentiality
Preferred
Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred
Company
Committee for Public Counsel Services
Committee for Public Counsel Services is a public defender agency of Massachusetts.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kuda Chidzonga
Talent Outreach Partner
Ted Waterman
Chief Human Resources Officer
Recent News
2025-01-02
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