Tulsa Educare · 1 day ago
HUMAN RESOURCE COORDINATOR
Tulsa, OK
Full-time
Onsite
Mid, Senior Level
5+ years expTulsa Educare is dedicated to transforming the lives of very young children and their families through high-quality early childhood education. The Human Resources Coordinator will support HR operations by managing employee benefits, leave management, and performance processes, while ensuring compliance and providing excellent employee support.
CharityChildrenEducationNon Profit
Responsibilities
Partner with third-party benefits administrators to ensure accurate implementation and management of employee benefits programs (medical, dental, vision, life insurance, supplemental benefits, FSAs, and retirement plans)
Coordinate with the vendor to process benefit enrollments, life event changes, audits, and eligibility tracking
Serve as the internal point of contact for employees and ensure vendor response and issue resolution
Maintain regular communication with benefit vendors, brokers, and third-party administrators to support effective administration and compliance
Coordinate annual open enrollment logistics, including internal communications, employee education, and enrollment support in partnership with the vendor
Partner with Payroll and Finance to reconcile benefit deductions and reporting
Conduct benefits of new hire orientation and ongoing employee training
Oversee the administration of employee leave programs (FMLA, medical leave, personal leave, and other statutory or organizational leave programs) through a third-party leave administrator
Ensure accurate tracking of leave eligibility, usage, certifications, and return-to-work documentation in compliance with applicable laws and organizational policies
Provide internal guidance to employees and supervisors on leave processes, documentation requirements, and timelines, and coordinate escalations with the vendor as needed
Maintain accurate and confidential leave records within HRIS and leave management systems
Monitor vendor performance, compliance, and timely documentation, and escalate complex or sensitive leave matters to HR leadership
Manage the full workers’ compensation process, including claim intake, documentation, coordination with carriers and third-party administrators, and employee communication
Monitor claims and support return-to-work and accommodation efforts in collaboration with leadership
Ensure timely reporting and compliance with state workers’ compensation regulations
Assist with workplace safety reporting and incident documentation as needed
Collaborate with leadership to monitor trends and support preventative measures
Provide exceptional customer service to employees by responding to benefits, leave, and workers’ compensation inquiries
Coordinate with vendors to prepare and distribute benefit- and leave-related communications, including required government-mandated notices and disclosures
Serve as an administrator for the organization’s HRIS and related systems
Maintain employee data accuracy, access controls, and system documentation
Generate standard HR reports related to benefits, leave, headcount, and compliance
Support system updates, testing, and user access requests in coordination with HR leadership and vendors
Coordinate the annual performance evaluation process, including timelines, system setup, tracking completion, and documentation
Provide managers with tools, templates, and procedural guidance related to evaluations
Maintain performance documentation within HR systems
Support managers through employee relations concerns, performance issues, and progressive discipline matters
Ensure compliance with applicable laws and regulations, including FMLA, ACA, ERISA, COBRA, HIPAA, and workers’ compensation requirements
Support audits, reporting, and internal reviews related to benefits and leave programs
Execute Human Resources policies and procedures in alignment with organizational standards
Perform other duties as assigned
Qualification
Required
Demonstrates integrity, discretion, and sound judgment
Works collaboratively with a diverse workforce
Is highly organized, detail-oriented, and process-driven
Adapts to changing priorities and regulatory requirements
Communicates clearly and professionally with employees and leaders
Models Tulsa Educare's core values: Learning, Relationships, Commitment, and Data
Is qualified (and not prohibited) to work around children
Is legally authorized to work in the United States
Broad Knowledge And Experience In: Employee benefits administration, leave management, and workers' compensation
Ensuring compliance with federal and state employment and benefits regulations
Maintaining strict confidentiality and handle sensitive information
Strong written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Strong attention to detail and organizational skills
Proficiency in HRIS, electronic benefits platforms, payroll systems, and Microsoft Office suite
Ability to work collaboratively and build effective relationships
Ability to manage multiple priorities and meet deadlines
Bachelor's degree from an accredited college or university in Human Resources, Business Administration, or a related field; or Equivalent combination of education and significant related experience (five or more years) in benefits, leave, or human resources administration
Experience with HRIS and benefits platforms required
Preferred
Primarily an office position with some local travel (exposure to normal traffic hazards)
Ability to lift and carry up to 25 pounds
Regular and reliable attendance required
Benefits
Medical, dental, vision, life insurance, supplemental benefits, FSAs, and retirement plans
Company
Tulsa Educare
Tulsa Educare is a non-profit organization that provides early childhood education and care to low-income families in the local area.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.74MKey Investors
Oklahoma Partnership for School Readiness
2025-05-01Grant· $0.74M
Recent News
The Journal Record
2025-05-02
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