Nakupuna Companies · 8 hours ago
Executive Assistant
Arlington, VA
Full-time
Onsite
Mid, Senior Level
$80K/yr - $87K/yr
6+ years expNakupuna Companies is seeking an Executive Assistant to support the Bureau for Global Health Security and Diplomacy (GHSD). The role involves providing comprehensive administrative support to senior officials, managing schedules, coordinating travel, and ensuring efficient office operations.
Environmental ConsultingInformation TechnologyManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage and maintain the principal’s and/or office’s daily schedule, including meetings, appointments, and events
Coordinate with internal and external stakeholders to schedule engagements and resolve conflicts
Reschedule appointments as necessary and prepare briefing memoranda for meetings
Escort staff and visitors into secure Department of State buildings as required
Ensure compliance with security protocols and procedures during escorting activities
Prepare, print, and organize briefing materials for meetings, events, and travel
Ensure materials are accurate, complete, and delivered in a timely manner
Monitor office supply inventory and procure necessary items to maintain operational efficiency
Coordinate with procurement staff to ensure timely delivery of supplies
Answer phones, screen calls, and direct inquiries to the appropriate staff or office
Greet guests and visitors professionally, ensuring they are directed appropriately
Arrange domestic and international travel for bureau principals, including flights, accommodations, and transportation
Make hotel reservations, submit passport and visa applications, and prepare vouchers upon completion of travel
Prepare travel itineraries and ensure compliance with Department of State travel policies
Take and transcribe notes during international, interagency, or public meetings as required
Ensure all official communications to the GHSD Bureau are properly and promptly handled, in accordance with records requirements and Department of State standards
Assist in the preparation of large volumes of correspondence, memoranda, briefing papers, and reports
Frequently work with senior-level contacts across the Department of State and interagency
Serve as liaison for administrative HR matters, including performance appraisal reminders, leave restoration procedures, and award nomination procedures
Assist by coordinating equipment and security access
Act as liaison for GSO work orders, IT maintenance, and computer issues
Qualification
Required
Self-motivated
Pay close attention to detail
Good oral and written communication skills
In good physical condition
6 years or more of work experience in administration, travel planning, complex logistics, foreign service
Experience working with the U.S. interagency, with a senior level of contacts
Experience as an assistant to senior U.S. government officials, including managing schedules, drafting, editing or briefing memoranda, and overseeing travel arrangements
Proficient in technical and customer service
Emotional intelligence
Organization
Time management
Multitasking
Filing
Scheduling
Microsoft office
Correspondence
Administrative support
Writing
Oral and communication skills
Ability to work independently
Technological literacy skills
SECRET CLEARANCE is required
Must be a U.S. Citizen
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergency situations
Ability to sit for prolonged periods at a desk and working on a computer
Preferred
Working knowledge of statistical software platforms such as SAS or Tableau
Demonstrated knowledge and experience in data analysis
Bachelor's degree is preferred
6-9 years relevant work experience
Company
Nakupuna Companies
Nakupuna Companies provides management consulting services specializing in IT, facilities support, and environmental services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Greenawalt
Chief Executive Officer
Steven Wright
Chief Financial Officer
Recent News
2025-08-13
2025-06-25
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