University of Michigan Health-Sparrow · 6 hours ago
RECORDS SECRETARY
Lansing, MI
Full-time
Onsite
Mid Level
3+ years expUniversity of Michigan Health-Sparrow is seeking a Records Secretary responsible for preparing birth certificates and managing vital statistics data. The role involves interviewing patients, entering data into the State Vital Statistics System, and ensuring accuracy in documentation and compliance with state laws.
Hospital & Health Care
Responsibilities
Obtains birth information from parent(s) using appropriate worksheet
Reviews patient medical records and other resources, as needed, to obtain required birth information
Reviews birth certificate work sheet for completeness and accuracy
Enters birth certificate information into the State of Michigan's computer system
Validates information on birth certificate is accurate with the Mom including spelling of names, sex, birth time, etc
Submits birth certificates with a 100% accuracy rate
Reports and transmits birth certificate in a timely manner as required by state law
Obtains signature(s) from parent(s) for birth certificate
Completes and reviews paternity papers with parent(s) as needed
Changes baby's name in Sparrow's MPI utilizing STAR (Epic effective 12/1/2012)
Works closely with the Obstetrical nursing staff when carrying out duties
Maintains valid Notary with State of Michigan
Works the unresolved list from State of Michigan by researching and providing the additional data elements in a timely manner
Working knowledge of the State of Michigan Birth Certificate and Paternity Laws with ability to communicate to patients in the appropriate manner
Understanding of the appropriate forms to be completed for Adoptions
Maintains logs and report statistics Monthly (example: sex of baby, method of delivery, information from prenatal, etc)
Works with RNICU caregivers to obtain necessary information for babies sent to unit
Completes Correction of Birth Certificate form, collects copy of mom's/dad's driver license and submits to Operation Manager for Processing for birth certificates submitted in error
Qualification
Required
3 years in a Medical Office setting
High school diploma or equivalent
Work Independently - self supporting, not needing to rely on others to complete job
Very Dependable and Responsible with Great work Ethic
Computer experience with various computer applications
Excellent communication skills both verbal and written
Ability to defuse uncomfortable situations in a positive and customer friendly manner
Must pass a typing test successfully at 40 words per minute
Must successfully complete customer service skills assessment testing with 90% or greater
Must successfully complete analytical skills assessment testing with 70% or greater
Preferred
Certificated Medical Assistant
Prior Experience with Birth Records
Completion of Medical Assistant Program
Company
University of Michigan Health-Sparrow
As Mid-Michigan’s premier healthcare organization and the region’s largest private employer, University of Michigan Health-Sparrow provides quality care to hundreds of thousands of people each year.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase