Fasteners Direct · 2 days ago
Executive Assistant – HR Leadership Support
Webster, NY
Full-time
Onsite
New Grad, Entry Level
$20/hr - $22/hrFasteners Direct is seeking an organized, execution-focused Executive Assistant to support the Director of Human Resources. This role is designed for someone who is highly coachable, detail-oriented, and comfortable using technology and AI tools to enhance the effectiveness of HR operations.
AutomotiveConstructionIndustrialManufacturingWholesale
Responsibilities
Execution, Tracking & Follow-Through
Own data research, entry, cleanup, and organization
Track requests made to employees, managers, and directors-and follow up until resolved
Compile responses from emails, surveys, and forms into clear summaries and action items
Own follow-up and accountability for assigned HR initiatives, ensuring deadlines and commitments are met
Maintain task lists, timelines, and status tracking so work progresses without reminders
Use AI tools (with training and guidance) to help draft:
Job descriptions
Presentations
Internal documents
Survey and form questions
Deliver clean, usable drafts ready for review and refinement
Support Microsoft Forms and internal survey workflows
Compile results into clear summaries, trends, and next steps
Translate feedback into organized, actionable outputs
Research training topics and learning resources
Help organize course paths and materials in isolved
Track participation and completion (training provided)
Work closely with other Executive Assistants, leaders, and employees
Share ideas, processes, and improvements
Give and receive peer feedback professionally
Speak up with suggestions when you see a better way
Format and organize documents (Word, Excel, PowerPoint)
Assist with meeting preparation and factual recap notes
Help maintain structure around ongoing HR initiatives
Handle sensitive information with professionalism and discretion
Qualification
Required
Organized, execution-focused mindset
Highly coachable
Detail-oriented
Comfortable using technology and AI tools
Ability to own data research, entry, cleanup, and organization
Ability to track requests made to employees, managers, and directors and follow up until resolved
Ability to compile responses from emails, surveys, and forms into clear summaries and action items
Ability to maintain task lists, timelines, and status tracking
Ability to support Microsoft Forms and internal survey workflows
Ability to compile results into clear summaries, trends, and next steps
Ability to translate feedback into organized, actionable outputs
Ability to research training topics and learning resources
Ability to help organize course paths and materials in isolved
Ability to track participation and completion
Ability to format and organize documents (Word, Excel, PowerPoint)
Ability to assist with meeting preparation and factual recap notes
Ability to handle sensitive information with professionalism and discretion
Approachability, responsiveness, and accountability
Preferred
Experience in office administration or coordination
Extracurriculars, leadership roles, or team activities demonstrating collaboration and reliability
Benefits
Health insurance
Dental insurance
Vision insurance
401(k)
401(k) matching
Paid time off
Bonus PTO
Performance Bonuses
Growth by Sharing
Company
Fasteners Direct
Fasteners Direct is a wholesale fastener company that offers bolts, nuts, and socket products.
Founded in 1990
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Lindsay Whipple
Chief Sales Officer (CSO)
Company data provided by crunchbase