Town of Surfside · 8 hours ago
Executive Assistant to the Town Attorney
Surfside, FL
Full-time
Onsite
Mid, Senior Level
$65K/yr - $65K/yr
5+ years expThe Town of Surfside is seeking an Executive Assistant to the Town Attorney who will provide specialized and confidential administrative support. This role involves researching legal issues, preparing legal documents, and managing the Town Attorney's calendar and correspondence.
Government Administration
Responsibilities
Researches, reviews, gathers and compiles information and records for the Town Attorney
Drafts and tracks ordinances, resolutions, releases, deeds, pleadings, motions and correspondence on general or legal subjects on a regular basis
Under the direction of the Town Attorney, assists in preparation and maintenance of Town ordinances, and resolutions
Conducts initial review of Town Commission agenda items requiring legal review
Serves as executive assistant to the Town Attorney by planning, initiating and carrying to completion secretarial and administrative duties that would otherwise require the Town Attorney's attention
Assists Town Commission and Charter Officers directly in responding to citizen inquiries and providing information relating to the Town under direction of the Town Attorney
Attends meetings and transcribes summary of action and/or minutes, as requested by the Town Attorney
Schedules and maintains Town Attorney's calendar of appointments, hearings, trials, activities and meetings. Makes travel arrangements as necessary
Screens calls for Town Attorney, receives and evaluates calls for Town Attorney and facilitates requests for information and resolution of problems
Exercises reasonable initiative and independent judgment in responding to inquiries from municipal employees, department directors, and general public; personally addressing administrative matters which do not involve policy determinations and in recognizing and immediately bringing to the Town Attorney's attention matter of priority concerns
Works independently and within a team on special and nonrecurring and ongoing projects. Acts as a project manager for special projects, at the request of the Town Attorney, which may include: planning and coordinating multiple presentations, disseminating information, and organizing legal department events
Coordinates, attends, and participates in administrative meetings and any board and committee meetings as required
Prepares reports as required and maintains efficient files and records
Processes purchase requests, purchase orders, and request for payments with department budget
Assists administratively in litigation preparation by reviewing, researching, preparing and filing pleadings
Files office correspondence and records, and makes sure notices, memoranda, directives and related materials are properly distributed and disposed of
May function in any emergency management role or capacity in the ICS to include, Logistics, Operations, and Planning
Performs other duties as assigned
Qualification
Required
Knowledge of legal office practices and procedures, legal terminology, business English, spelling, grammar and commercial arithmetic
Knowledge of computers and relevant software
Knowledge of rules, regulations, procedures and functions of municipal offices, municipal codes, ordinances, resolutions and regulations; municipal organization programs and policies; functions of the courts
Knowledge of the operation, functions, and scope of authority of municipal offices as related to the handling and disposition of complaints, requests for information and delegated administration details
Knowledge of uniform book citations and other legal research resources available
Knowledge of civil court procedures and litigation
Ability to compose legal documents, including memoranda, resolutions, ordinances, pleadings, with a minimum amount of supervision
Ability to comprehend various types of written information including legal documents
Ability to establish and maintain effective working relationships with other officials and employees of the Town, County, state and federal governments and agencies, representative of other utilities and the general public
Ability to handle several assignments concurrently and prioritize effectively
Ability to type and to transcribe from machine or oral dictation
Ability to maintain security and confidentiality
Ability to read, analyze and interpret common legal publications and documents
Ability to handle customers, regulatory agencies or members of the community
Minimum of a Bachelors' Degree/equivalent work experience will be considered
Supplemented by legal assistant/secretarial courses and experience
Minimum of five (5) years of progressively responsible administrative experience, two (2) years of which are in the legal field
Preferred
Business School, associate's degree or equivalent is a plus
Certification as a Paralegal preferred
Certification as a Professional Legal Secretary, Certified Legal Assistant, or Paralegal preferred
Benefits
Excellent benefits.
Company
Town of Surfside
The Town of Surfside is a relatively small community located on a barrier island just north of Miami Beach, FL.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase