National Council on Problem Gambling · 1 day ago
Executive Administrative & Board Governance Associate
United States
Full-time
Remote
Mid, Senior Level
$75K/yr - $85K/yr
5+ years expThe National Council on Problem Gambling is a nonprofit organization focused on minimizing the costs associated with gambling addiction. The Executive Administrative & Board Governance Associate provides essential administrative and governance support to the Executive Director and the Board of Directors, ensuring effective board operations and strong governance practices.
Non-profit Organization Management
Responsibilities
Provide administrative support to the Executive Director, including calendar coordination, meeting preparation, travel arrangements, and expense reimbursements
Draft, edit, and proofread correspondence, reports, presentations, and briefing materials for executive and board use
Coordinate complex scheduling with board leadership, staff, and external stakeholders, ensuring alignment with organizational priorities
Serve as a professional liaison between the Executive Director and board members, partners, and external contacts, maintaining confidentiality and professionalism
Coordinate logistics and administration for meetings of the Board of Directors, Executive Committee, and standing committees, including scheduling, agendas, materials, and follow-up
Prepare and distribute board packets and governance materials in accordance with bylaws, policies, and best practices
Draft, record, and distribute accurate meeting minutes; track decisions and follow up on action items. Develop a dashboard of all action items
Maintain official governance records, including bylaws, policies, committee charters, resolutions, and historical documentation
Track board and committee rosters, terms, appointments, elections, and leadership transitions
Support board onboarding, orientation, and governance training activities
Assist in ensuring adherence to nonprofit governance best practices and regulatory requirements
Support preparation and organization of governance-related filings, reports, and disclosures
Maintain strict confidentiality of sensitive organizational, legal, and board-related information
Support in-person, virtual, and hybrid meetings, including technology coordination and logistics
Supports the NCPG annual conference
Assist with board and leadership travel coordination and reimbursement processing in accordance with policy
Order materials, supplies, or recognition items related to board and governance activities as needed
Develop and maintain administrative and governance templates, calendars, and workflows to improve efficiency and consistency
Organize and manage electronic files, databases, and document repositories with strong attention to version control and accessibility
Support special projects and cross-functional initiatives as assigned by the Executive Director
Qualification
Required
Bachelor's degree in business administration, public administration, communications, or a related field preferred; equivalent experience considered
5+ years of experience in executive administrative support, board support, or nonprofit/association operations
Familiarity with nonprofit governance structures, board operations, and volunteer leadership
Strong organizational skills with exceptional attention to detail and accuracy
Excellent written and verbal communication skills, including professional correspondence and minute-taking
Exceptional internal and external customer service skills and attention to detail
High level of discretion, integrity, and professionalism
Proficiency in Microsoft Office 365 and virtual meeting platforms; comfortable learning new systems
Ability to manage multiple priorities and deadlines in a fast-paced, mission-driven environment
Ability to travel for annual meeting and board of directors meeting 2 x annually for a period of five to seven days
Benefits
Paid vacation
Personal and sick time
Thirteen company-paid holidays
Life
Short and long-term disability coverage
A retirement plan with matching contributions
Health insurance with 100% employer-paid premiums for employees
Company
National Council on Problem Gambling
To serve as the national advocate to minimize gambling-related harm.
11-50 employees
Funding
Current Stage
Early StageRecent News
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