The California State University · 9 hours ago
Payroll Coordinator/UEC Payroll Department (UEC)
San Bernardino, CA
Full-time
Onsite
Entry Level
$4,320/mo - $5,000/mo
2+ years expCalifornia State University is committed to supporting its educational mission through the University Enterprises Corporation (UEC). The Payroll Coordinator will manage the preparation, auditing, and processing of payroll for auxiliary employees, ensuring compliance with federal and state regulations.
EducationHigher EducationUniversities
Responsibilities
Initiating, preparing, auditing and processing of semi-monthly payroll for auxiliary employees under the guidance of Federal and State regulations and each auxiliary's Personnel Policies using automated payroll and time clock system (Paylocity). Ensuring accuracy and timeliness
Processing employee withholding orders for payroll garnishments
Timely processing of separation checks under California Labor Law guidance
Creating journal entries for payroll runs using custom payroll reports and entries with labor allocations for multiple projects
Verifying time off accrual system calculations and auditing time sheet and preparing annual accrual report for auditors
Independently calculating Workers' Compensation accrual and provide journal entry to Accounting
In conjunction with Human Resources, provide data for employment verification, leaves of absence, Unemployment, Workers' Compensation and similar requests
Provides customer service by contacting employees regarding outstanding checks, assisting employees with stolen/lost checks, direct deposit, time sheet preparation, with user sign-in for employee time clock, providing guidance with W-4, W-2 and pay stub questions and provide other customer assistance as needed
Providing assistance to department supervisors and managers regarding time keeping records and payroll services, working collaboratively with all UEC, other auxiliary departments and campus departments as necessary
Processing Non-Resident employee tax determination utilizing NRA tax software
Providing payroll documents for audits and performs a variety of general office duties to include, but not limited to, data entry, filing, answering telephones, sorting checks, data research, photocopying, compiling documents and forms and assisting walk-in customers
Must utilize HRIS and Excel extensively and other MS Office products such as Outlook, Word and PowerPoint
It is crucial for the incumbent to set own priorities regularly, manage multiple work assignments, meet necessary deadlines, and perform other duties as assigned while working in an environment of constant interruptions
Qualification
Required
Applicants must possess equivalent to 2 year of general administrative experience
Minimum of 1 years of payroll related recordkeeping experience
Specific experience with HRIS systems and HR/Payroll related data entry is required
Applicants should have familiarity with applicable employment/payroll laws
Must have the ability to audit and reconcile data; interpret and apply written rules and regulations, accurately enter data and follow oral and written instructions
Must have excellent organizational skills, be very detail oriented, accurate, and efficient and possess a thorough knowledge of general office methods, procedures and practices
Must be computer literate, have above average knowledge of Excel and have experience in compiling spreadsheets, charts and graphs
Must be able to effectively utilize other MS Office Suite products (Word, PowerPoint, Outlook)
A general knowledge of applicable university infrastructure, policies and procedures is necessary along with thorough knowledge of correct English, grammar, spelling and punctuation
The ability to learn, interpret independently; and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies
Must have the ability to perform standard arithmetic functions of a transactional nature, such as ability to calculate figures, percentages and amounts, using an adding machine/calculator
Must have the ability to work with and take direction from a diverse group of people, have problem solving skills and effective interpersonal and communication skills including with those at a higher level and those sensitive in nature
Should be a self-starter with the ability to work under general direction as well as in a group/team environment and maintain confidentiality
Applicants should be able to work well under-pressure in a high-volume, busy office setting with frequent interruptions and multi-task efficiently
Preferred
Experience with general accounting preferred
Experience with Paylocity is preferred
Benefits
Medical, Dental, Vision, Flex Cash option
CalPERS Retirement and CalPers 457
Group Term Life/ Accidental Death & Dismemberment (AD&D)
Holidays & Personal Holiday
Vacation and Sick pay accruals
Educational Assistance Benefit is based on availability of funding.
Workers' Compensation, Unemployment Insurance, State Disability Insurance
Company
The California State University
The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$8.85MKey Investors
DensoNational Endowment for the Humanities (NEH)Dale Carlsen
2024-10-30Grant
2023-01-10Grant· $0.15M
2018-10-26Grant· $2.7M
Leadership Team
Steve Relyea
Executive Vice Chancellor and Chief Financial Officer
Recent News
2025-12-19
East Bay Times
2025-12-10
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