LHH · 14 hours ago
Office Administrator
Chicago, IL
Full-time
Onsite
Senior Level
$65K/yr - $75K/yr
5+ years expLHH is seeking a highly organized Office Administrator to support daily office operations and facilities management in a fast-paced, professional environment. The role involves serving as the central point of contact for office functionality and staff support, ensuring a professional and efficient workplace.
Human Resources
Responsibilities
Serve as the primary liaison with building management, ensuring smooth day-to-day office operations, safety compliance, and facility upkeep
Act as the main point of contact for all office and facilities-related needs
Maintain a well-organized, fully equipped office environment that supports productivity and reflects organizational standards
Manage vendor and service provider relationships, including facilities, office supplies, décor, office moves, catering, and workplace services
Assist with planning and executing office moves, updates, expansions, or remodeling projects
Coordinate office logistics such as lunches, events, and workspace readiness
Provide direct and dotted-line supervision for clerical, reception, litigation support, and file room staff, as applicable
Maintain a hands-on, visible presence throughout the office to ensure staff productivity, adherence to procedures, and service standards
Offer guidance, coaching, and support to staff to promote accountability and continuous improvement
Foster a collaborative, team-oriented culture focused on professionalism and internal service excellence
Support senior leadership with calendar coordination and administrative tasks as needed
Handle sensitive matters, including client concerns or complaints, with discretion, professionalism, and sound judgment
Identify opportunities to improve office processes, workflows, and operational efficiency
Qualification
Required
Minimum of five years of office administration experience; prior experience supervising clerical or administrative staff strongly preferred
Demonstrated ability to motivate, manage, and positively influence staff
Strong organizational, communication, and multitasking skills
Excellent problem-solving and analytical abilities
Proficient with office technology and administrative systems
Proven reliability, professionalism, maturity, and strong work ethic
Comfortable working fully on-site in a hands-on, people-facing role
Preferred
Bachelor's degree in Business Administration or a related field preferred
Experience in a legal or professional services environment is a plus
Experience supporting office moves or remodels highly preferred
Personable, confident, resourceful, and committed to process improvement
Benefits
Health Insurance: Medical and dental insurance plans. Employee-only medical coverage is 100% employer-paid , with an estimated annual employer cost of approximately $16,000 (2026 projection).
Retirement: 401(k) plan with employer profit-sharing contributions, subject to plan terms.
Life Insurance: Employer-paid life insurance coverage.
Paid Time Off: Unlimited vacation policy , subject to business needs and manager approval.
Additional Compensation: Annual discretionary year-end bonus and profit-sharing, as outlined above.
Company
LHH
At LHH, we believe work should be meaningful, fulfilling, and connected.
10001+ employees
H1B Sponsorship
LHH has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Dave Hilbig
President & CEO, OCM-LHH Utah, Wyoming
Ted Diven, MBA
CEO - OCM / Lee Hecht Harrison (ID, MT, NV)
Recent News
24-7 Press Release Newswire
2025-05-17
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