Cabinets Core LLC · 21 hours ago
Administrative Assistant
Auburn, WA
Full-time
Onsite
New Grad, Entry Level
$18/hr - $25/hrCabinets Core LLC is a cabinetry and remodeling business looking for a highly organized and proactive Administrative Coordinator. This role is essential in ensuring customer satisfaction, managing documentation, assisting in accounting tasks, and supporting team operations.
Retail
Hiring Manager
Constantine Avramenko
Responsibilities
Manage and resolve customer issues in a timely and professional manner
Process claim forms for order-related issues, including missing or damaged materials
Communicate with customers through phone, email, and social media platforms (Instagram, Facebook Marketplace)
Handle small project quotes independently and escalate larger quotes to the sales team
Collect and process incoming website submissions and ensure timely follow-up
Coordinate closely with the warehouse team regarding delivery schedules and pick-ups
Create and distribute delivery folders containing necessary documentation
Confirm delivery details with customers prior to scheduled dates
Assist in resolving delivery-related issues, including damaged items or rescheduling needs
Place material orders with suppliers based on approved layouts and quotes
Review and verify all invoices with the sales team before requesting payment from customers
Ensure all receipts and invoices are recorded and organized in QuickBooks
Maintain accurate tracking of supplier payments and reconcile outstanding balances
Schedule measurements and installations with subcontractors
Maintain updated documentation for all subcontractors (renew every 6 months)
Assist in preparing and reviewing contracts and invoices for subcontractors
Prepare checks based on approved invoices and resale permits (checks require management approval)
Track and process payments based on a predefined calendar and tracking sheet
Coordinate with management to ensure available funds before issuing any payments
Write and issue refund checks upon approval
Submit check stubs for security tracking and financial documentation
Enter new products and update pricing in QuickBooks based on supplier updates
Maintain office organization, including managing product samples and displays
Monitor and restock office and breakroom supplies (e.g., coffee, paper, general items)
Sort and file incoming mail, checks, and important company documents
Organize small team celebrations and assist in planning company events
Provide general administrative support to management as needed
Qualification
Required
Proven experience in administrative or operations support roles
Strong organizational and time management skills with attention to detail
Ability to multitask and manage priorities under minimal supervision
Comfortable working with accounting systems such as QuickBooks
Professional communication skills with a customer-focused mindset
Must be a team player with a willingness to support others across departments
Preferred
Familiarity with subcontractor coordination or construction/remodeling operations is a plus
Benefits
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Company
Cabinets Core LLC
Cabinets Core is a family-owned company that specializes in cabinetry as well as countertops, hardware, backsplash, and flooring.
Founded in 2021
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase