City of Hollywood, Florida · 16 hours ago
Administrative Assistant II - Public Works
Hollywood, FL
Full-time
Onsite
Mid, Senior Level
$55K/yr - $62K/yr
6+ years expThe City of Hollywood, Florida is one of the largest cities in Broward County, offering a collaborative work environment. They are seeking an Administrative Assistant II to perform advanced clerical and administrative work, supervise office support staff, and manage various departmental tasks.
GovernmentInformation ServicesNon Profit
Responsibilities
Approves the requisition of supplies and equipment; prepares budgets and payroll; checks operating reports for accuracy and conformance to policies and standards; updates publications
Composes, edits, and prepares correspondence, invoices, statements, permits, reports and other departmental documents including correspondence and proposals related to the collective bargaining and negotiation process
Serves in a supportive role to the Department/Office Head regarding the preparation of correspondence and reports related to the collective bargaining process
Operates a computer, photocopier, printer, calculator, microfiche, facsimile machine, or typewriter
Designs and maintains specialized filing systems, document or library collections; maintains appointment calendar; coordinates special projects or committees as directed by superior
Responds to telephone or in-person inquiries; greets the general public, contractors, and city officials; answers various inquiries personally; provides information on departmental services and functions
Directs research, collection and compilation of data for administrative and annual reports, agendas, bulletins, questionnaires, agreements, plans, and documents
Supervises, assists, trains and directs clerical personnel; schedules and reviews the work assignments of department staff
Develops and revises office procedures; recommends hiring, discipline, and promotion actions; approves overtime, sick leave, and vacations
Acts as liaison between the departments’ superior and subordinates, and the general public
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
Establish and maintain effective and professional relationships with work colleagues, supervisors and managers
Performs related work as required for this position description only
Qualification
Required
High School Diploma or GED and some college coursework; supplemented by six (6) years of progressively responsible departmental work experience or a Bachelor's Degree in Business Administration, Public Administration or related field and one (1) year of extensive departmental experience; or an equivalent combination of training and experience
Experience must include the use of computers and standard software applications such as Word, Windows and Excel
Excellent keyboard skills at a rate of 60 WPM corrected as directed by departmental needs
Valid Driver's License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
Knowledge of modern office terminology, methods, practices and procedures
Knowledge of modern information systems, spreadsheets, database management and software
Knowledge of departmental and municipal rules, regulations, policies, and procedures
Knowledge of modern management practices and principles
Skill in the operation of modern office equipment
Skill in preparing and working within the constraints of a budget
Ability to understand and follow complex oral and written instructions
Ability to ensure confidentiality in matters related to the collective bargaining process
Ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, contractors, city officials and the general public
Ability to make complex decisions and interpretations in accordance with established rules, policies, and procedures
Ability to direct and supervise a group of subordinates in a manner conducive to full performance and high morale
Ability to communicate information tactfully and impartially
Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public
Preferred
Bachelor's Degree or college level course work in business, public administration, computer applications or any related field; an equivalent combination of training and experience
Administrative Assistant/Secretarial Certifications, Certified Professional Assistant Certification, Microsoft Word Microsoft Excel and Microsoft Outlook, AICP, LEED AP, AIA, Notary Public License
Benefits
Low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans
4-Day Work Week
Award Winning Wellness Program
Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program
Company
City of Hollywood, Florida
City of Hollywood, Florida offers municipal services, community development, and public records management.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase