The John Stewart Company · 11 hours ago
Accounts Receivable Specialist
San Francisco, CA
Full-time
Onsite
New Grad, Entry LevelThe John Stewart Company is a full-service housing management, development and consulting organization committed to providing high quality service in the affordable housing sector. They are seeking an Accounts Receivable Specialist responsible for processing, requesting, and recording payments, monitoring payments according to contracts, and resolving payment discrepancies.
Real Estate
Responsibilities
Process and Manage Subsidy Receivables
Promptly post all SFHA payments in Boston Post or Yardi for assigned properties (usually within 3 business days of receipt)
Run subsidy delinquency reports and review the results with PMs within one week of posting
Research discrepant or missing payments utilizing SFHA’s portal and JSCo AR software
Correspond with Property Managers and SFHA on all discrepant payments individually, tracking, and sending subsequent requests as needed (2nd, 3rd, 4th, 5th requests)
Coordinate and communicate with PMs, APMs, and Occupancy Specialists to submit all deliverables to SFHA in a timely manner
Escalate unfulfilled requests of SFHA to appropriate supervisors
Escalate unfulfilled site requests to the appropriate JSCo supervisor
Escalate certain reconciliation findings to RMs, Directors, and AVP/VP (examples Move-in unpaid for more than one month, subsidy underpaid due to mixed status HH, wrong contract rent, unknown abatement, etc.)
Review the quarterly reconciliation reports and enter notes regarding prior correspondence and discrepancies
Manage and Track Abatements
Compare reconciliation reports with letters received
Track letters and procedures for reinstating subsidy
Prepare write-offs for abatements with back-up documentation when appropriate
Submit demand for payment of subsidy when appropriate
Maintain correct filing of AR records in folders in OneDrive
Provide support to Accountants and Regional Managers for auditor’s inquiries related to subsidy payments and receivables
Maintain accounting files as designated by JSCo system
Provide copies of remittance advice or check stubs to Accountant or RMs as requested
Assist with any projects as assigned by the Assistant Vice President
Digitize and organize HAP contracts, amendments, and letters
Distribute records to PMs or Accountants as requested
Open/Date stamp and distribute mail from SFHA, as needed
Qualification
Required
Knowledge of basic accounting mechanics
Ability to use calculator and 10-key adding machine
Proficient organizational skills
Ability to read, understand, and communicate information and ideas in writing
Ability to listen to, understand, and speak so others can understand ideas and information presented verbally
Knowledge of company policies and procedures that pertain to accounting practices
Ability to use mathematics to solve problems
Proven ability to work independently and contribute to the team's success
Proven ability to work with high level of detail in a variety of systems
Demonstrated ability to adapt and function in a diverse environment
Demonstrated knowledge on Microsoft Office programs such as WORD, EXCEL, and OUTLOOK are essential
High School degree, equivalent, or similar work experience
Preferred
AA with Accounting Major is Preferred
Prior Accounts Receivable Experience Desirable
Benefits
Medical, dental and vision care; preventative medical care paid at 100%.
Vacation leave of up to ten days per year in the first year.
Up to 80 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care.
Company paid Life AD&D Long Term Disability.
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Up to 80 hours of sick time per year.
Company
The John Stewart Company
The John Stewart Company is a real estate firm providing finance, management, and construction services.
Founded in 1978
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
J
Jack Gardner
Chairman of the Board
Recent News
Seattle TechFlash
2025-04-28
Company data provided by crunchbase