Fontainebleau Las Vegas · 9 hours ago
Banquet Set Up Administrative Assistant
Las Vegas, NV
Full-time
Onsite
Entry Level
$24/hr - $24/hr
2+ years expFontainebleau Las Vegas is a renowned hospitality company seeking a Banquet Set Up Administrative Assistant to support their Banquets Department. The role involves performing various administrative duties, including coordinating meetings, maintaining office supplies, and assisting with convention clients.
Hospitality
Responsibilities
Assist the Banquets departments in all aspects of the office
Provide support for setting up meetings, which may include but is not limited to, coordinating meetings, taking meeting minutes, scheduling conference rooms, setting up conference calls and obtaining audio/visual equipment and refreshments
Assist on the floor with convention clients and Member requests
Maintain and order office supplies as needed; Handle the Banquets supply account as well as invoices and purchase requests
Create and post all food sign and meeting signs for all Banquet events
Ensure the maintenance of files, correspondence, and records in the department, typing and filing using computer systems
Input and monitor all schedule shift requests, leaves, early outs, and call outs
Perform telephone duties which require making and answering phone calls, messages, forwarding calls to appropriate people, assisting callers in resolving questions, using standards of service and being proactive with learned information
Receive and distribute office mail and maintain FedEx account
Ensure all Member work cards are up-to-date and verified
Makes photocopies, faxes, and emails documents as needed
Schedule and organize appointments for the Banquets Department
Conduct research, preparing statistical reports, handle information requests, and perform administrative tasks to include projects and initiatives
Assist the Banquets Department in carrying out various programs and procedures for all Members
Ensure all guest facing areas of the office are kept clean and well maintained
Make travel and room arrangements as needed
Oversee and maintain the departments Evacuation Plan
Oversee and manage the creating and updating of department SOP's
Responsible for complying with Title 26 policies and procedures as well as completing all assigned/required modules in a timely manner
Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary
Qualification
Required
Must be at least 21 years of age
High school diploma or equivalent required
Must have health department, OSHA, and Clark County Fire Department knowledge
Excellent organizational skills and attention to detail
Extensive knowledge of office management systems and procedures
Ability to operate general office equipment
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite or similar software
Ability to maintain confidential information
Telephone etiquette skills needed and comfortable with interaction with many people
Ability to follow written and/or verbal instructions
Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
Work in a fast-paced, busy, and somewhat stressful environment
Preferred
Two (2) years of administrative assistant experience preferred
Know of CBA's preferred
Company
Fontainebleau Las Vegas
Fontainebleau Las Vegas is a 67-story, vertically integrated luxury resort.
5001-10000 employees
H1B Sponsorship
Fontainebleau Las Vegas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
Funding
Current Stage
Late StageLeadership Team
John Helderman
Chief Financial Officer
Colleen Birch
Chief Operating Officer
Company data provided by crunchbase