Optimatum Solutions LLC · 5 hours ago
Administrative Assistant
New York, NY 10036
Full-time
Hybrid
Senior Level, Lead/Staff
$65K/yr - $90K/yr
10+ years expOptimatum Solutions LLC is a leading vendor management firm, delivering savings for the HR supply chain since 2007. They are seeking a highly skilled, proactive Administrative Assistant to support the CEO, manage complex calendars, and handle travel arrangements while demonstrating exceptional attention to detail and strong communication skills.
FinanceManagement Consulting
Responsibilities
Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs
Coordinate domestic end to end: flight/hotel bookings, visas (as needed), detailed itineraries, manage team logistics & events
Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings
Act as the CEO’s primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions
Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision making
Drive follow through on high priority actions and deadlines; track commitments and ensure timely completion
Maintain confidential records and organized digital/physical filing systems
Plan and support leadership meetings, executive offsites, board sessions, and company events
Champion process improvements that enhance efficiency and executive productivity
Coordinate cross functional initiatives:, facilitate collaboration, and ensure accountability across teams
Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast moving environment
Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEO’s voice and organizational standards
Demonstrate high emotional intelligence in managing sensitive communications and navigating high pressure situations
Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO
Proficient in Microsoft Suite
Comfortable with virtual coordination across time zones (Teams); ensure smooth hybrid/remote collaboration
Qualification
Required
10 years of prior administrative experience with at least 5+ years supporting senior executives (C suite preferred) in a fast paced environment
Proven expertise in calendar management and organization logistics
Exceptional attention to detail, organization, and ability to manage multiple complex tasks simultaneously
Self-motivated, proactive, and able to work with minimal direction; demonstrates strong judgment and discretion
Polished written and verbal communication skills with experience drafting executive level correspondence
Comfortable adapting to changing priorities and learning new tools and processes
Proficient in Microsoft Suite
Comfortable with virtual coordination across time zones (Teams); ensure smooth hybrid/remote collaboration
Benefits
401(k)
401(k) matching
Bonus based on performance
Competitive salary
Dental insurance
Employee discounts
Health insurance
Training & development
Vision insurance
Wellness resources
Comprehensive Healthcare Coverage – Medical, Dental, Vision, Life Insurance, STD & LTD
401(k) with employer match
Flexible time off policy – including vacation, personal days and holidays
Company
Optimatum Solutions LLC
Optimatum Solutions is a vendor management firm delivering robust solutions in the areas of Employer Sponsored Healthcare, Retirement, HR Systems and M&A/Transitional Services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
David Neikrug
CEO
Company data provided by crunchbase