Aston Carter · 11 hours ago
AP/AR Specialist
Menomonee Falls, WI
Contract
Onsite
Mid Level
$25/hr - $30/hr
3+ years expAston Carter provides world-class corporate talent solutions, and they are seeking an AP/AR Specialist. The role involves managing accounts payable and receivable processes, ensuring accurate invoicing, payment processing, and vendor and customer account maintenance.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Process and code vendor invoices, ensuring proper matching to purchase orders and receiving documentation
Investigate and resolve invoice discrepancies related to pricing, quantity, freight, or tax
Maintain vendor accounts, respond to inquiries, and ensure timely payment of invoices based on terms
Prepare weekly check runs, ACH payments, and credit card reconciliations
Coordinate with Purchasing and Production teams to resolve inventory or material‑related variances
Monitor A/P aging and recommend payment prioritization to management
Generate customer invoices based on shipments, sales orders, and contract terms
Ensure accurate pricing, freight charges, and tax application before invoicing
Post customer payments (checks, ACH, wires, credit cards) and reconcile the A/R subledger daily
Monitor A/R aging and perform collection calls/emails to manage past-due accounts
Resolve customer billing issues in coordination with Sales and Customer Service
Maintain customer account files, credit information, and up‑to‑date contact records
Qualification
Required
3–5 years of combined A/P and A/R experience, preferably within a manufacturing environment
Strong understanding of purchase orders, receiving workflows, and inventory-driven accounting
Proficiency with ERP or integrated accounting systems (experience with manufacturing ERPs preferred)
Strong Excel skills and ability to analyze financial data for variances or discrepancies
Excellent communication skills when interacting with vendors, customers, and internal teams
High attention to detail, strong time‑management skills, and ability to prioritize competing deadlines
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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