GumGum · 13 hours ago
People Operations Coordinator (Recruitment Operations)
Santa Monica, CA
Full-time
Hybrid
New Grad, Entry Level
$57K/yr - $65K/yr
0+ years expGumGum is a technology leader in digital advertising, focused on AI-powered solutions that prioritize data privacy. The People Operations Coordinator will support the Talent Acquisition team by managing hiring systems, onboarding new hires, and ensuring a seamless recruitment process.
AnalyticsArtificial Intelligence (AI)Big DataComputer VisionDigital MediaMachine LearningNatural Language Processing
Responsibilities
Support the administration of the Applicant Tracking System (Greenhouse)
Monitor candidate flow and assist with complex interview scheduling to ensure a smooth experience for hiring managers and candidates
Create and post new job requisitions, ensuring accuracy in titles, descriptions, and hiring team permissions
Maintain data integrity within the ATS, auditing job posts to ensure they are live on the correct career sites and boards
Ensure ATS data integrity for the purposes of TA analytics and reporting
Initiate, track, and review background checks and reference checks for finalist candidates
Draft and prepare letters of offer and employment contracts, ensuring all details match approved requisitions
Communicate with candidates regarding outstanding documentation or pre-employment requirements
Manage the pre-boarding process, acting as a guide for new hires from the moment they sign their offer to their first day
Coordinate with IT and Facilities to ensure equipment provisioning and desk setup for all new hires
Facilitate the onboarding orientation for new team members, ensuring a warm welcome and smooth integration into GumGum culture
Assist the Talent Acquisition team with scheduling or operational projects
Help maintain recruitment process documentation and user guides
Ensure an excellent end-to-end candidate experience
Qualification
Required
0–2 years of experience in an administrative coordination role
Experience or strong interest in Recruitment, Talent Acquisition, or People Operations
Operational Excellence: You love checklists, workflows, and ensuring processes run smoothly
Tech-Savvy: Proficiency with Google Workspace (Sheets, Docs, Slides). Familiarity with Greenhouse (ATS) is a significant plus
Communication: Clear, professional, and welcoming written and verbal communication styles—you are often the first impression for new employees!
Confidentiality: Ability to handle sensitive candidate data (offers, background checks) with discretion
Benefits
Employer-matched 401(k) retirement plan
Company
GumGum
GumGum is an Artificial Intelligence company that uses machine learning to extract value from digital content.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$133.82MKey Investors
Goldman Sachs Growth EquityMorgan Stanley Expansion CapitalUpfront Ventures
2021-04-13Series E· $75M
2020-02-13Series D· $22M
2015-05-28Series C· $26M
Leadership Team
Marcus Startzel
CEO
Phil Schraeder
CEO
Recent News
Company data provided by crunchbase