University of Miami · 9 hours ago
Manager, Sponsored Programs
Miami, FL
Full-time
Onsite
Senior Level
5+ years expThe University of Miami is seeking a full-time Manager, Sponsored Programs to oversee the administrative and financial aspects of the Sponsored Programs division. The role involves increasing sponsored funding levels, managing grant submissions, and ensuring compliance with university policies and procedures.
Higher Education
Responsibilities
Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action
Prepares monthly variance reports for programs’ management and development
Assists in the preparation of grant reports for senior management
Maintains portfolios for private and government grants and funds
Develops and maintains grant allocation systems
Manages monthly overhead and allocation tables and reallocates grant funds based on period reports
Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years
Creates and oversees budget, making recommendations for budget modifications when appropriate
Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures
Assists principal investigators with the grant submission process based on FOA/agency guidelines and UM policies
Responsible for the day-to-day fiscal management of the pre and post award unit for the department of Public Health Sciences
Assist the Director in systems development to create an effective and efficient pre and post award system
Assist the Director in SOP development and the creation of tools to aid research-related activities including checklists, procedures, guidelines, workflows and other documents
Collaborates with departmental grants team in the development of all pre and post award activities within the Department
Advises Principal Investigators and Project Directors of all compliance issues related to the various research grants and contracts providing information on the requirements
Assists the Principal Investigators and Project Directors in decision-making and provides information on finances such as expenditure trends, burn rate, etc
Prepares reconciliations, reviews and analyzes grant awards, contracts and other departmental accounts to ensure consistency with grant related reports
Reviews all financial documents for final Departmental approval
Oversees, maintains and ensures that effort certification reports and effort grant reporting are completed accurately and timely. Assists investigators in certifying the sponsored effort correctly on a quarterly basis
Collaborates with other departments and management in coordinating Effort Certification approval
Assists the Director with the departmental technology transfer initiatives
Manages the administrative functions associated with the conduct of the externally funded research projects
Responsibilities include serving as a liaison for the investigators and the departmental administration in the coordination of: Ensures that accounts are analyzed and provides monthly financial reports for review and recommendation to the Principal Investigators. These reports will include expenditure history, cost effectiveness, and cost efficiency analysis, projections and trend analysis for the various research projects. Oversees budget changes for the reallocation of funds as a result of account analysis Analysis of accounts for distribution of employee effort. This includes meeting as often as monthly with the PI’s, project directors, and sponsored program specialist to discuss necessary changes for the project(s) Obtain prior approvals and determine whether agency approval is required for sponsored projects. This includes performing analysis to determine changes in line items and writing justifications and providing proper documentation Analysis of cost for allowability of changes for the various research projects Responsible for month end closing including accuracy of financial reports Oversees account budgets and division program analyses
Interacts with University central administration as it relates to the processing of administrative functions
Oversee invoicing database for cost reimbursable and fixed price projects
Responsible for the oversight of the annual budget preparation information for grant expenditures and personnel allocations
Serves as a back-up to support all levels in order for team to meet deadlines
Other duties as assigned
Qualification
Required
Bachelor's degree in relevant field required
Minimum 5 years of relevant experience required
Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness
Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change
Financial Oversight: Knowledge of financial operations and management
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications
Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively
Benefits
Medical
Dental
Tuition remission
And more
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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