Mai Placement · 2 months ago
Executive Assistant to Director of Technology
Newark, NJ, US
Full-time
Onsite
Mid Level
$60K/yr - $90K/yrMai Placement is seeking a highly organized and proactive Executive Assistant to support the Director of Technology. This role involves managing schedules, tracking follow-ups, and ensuring effective communication while maintaining a fast-paced executive environment.
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Responsibilities
Manage and optimize the Director's calendar, meetings, and priorities
Attend meetings, take clear notes, and track action items
Maintain follow-up lists and ensure commitments are completed on time
Organize digital files, documents, and internal records
Act as the main administrative point of contact for the Director
Prepare materials and information ahead of meetings
Support departmental coordination and internal communication
Identify bottlenecks and help keep projects moving
Work independently with minimal supervision
Anticipate needs and handle tasks before being asked
Make decisions on routine matters and escalate when appropriate
Offer solutions and next steps when challenges come up
Draft emails, messages, and internal communications
Ensure timely responses and professional follow-through
Represent the Director with professionalism and discretion
Qualification
Required
Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator
Strong note-taking, documentation, and organizational skills
Excellent time management and ability to juggle multiple priorities
Comfortable working independently in a fast-paced environment
Professional, discreet, and trustworthy
Strong written and verbal communication skills
Proficient in Outlook, Teams, and Microsoft Office
Strong digital file organization skills
Able to learn internal systems quickly
Company
Mai Placement
Mai Placement is a recruiting industry that provides expertise in mid to executive-level positions.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase