Universal Language Service, Inc. · 21 hours ago
Proposal Writer (Entry-Level)
Bellevue, WA
Full-time
Onsite
New Grad, Entry Level
$27/hr - $27/hr
0+ years expUniversal Language Service, Inc. is seeking an Entry-Level Proposal Writer to support the development of proposals for language access services. The role involves drafting and editing proposal sections, ensuring compliance with solicitation requirements, and coordinating inputs from various internal teams.
EducationInformation TechnologyInternetService IndustryTranslation Service
Responsibilities
Draft, edit, and proofread proposal sections including executive summary, company overview, approach/methodology, implementation/onboarding plan, staffing, quality assurance, training/testing methodology, customer support, and risk mitigation
Convert technical and operational input from internal subject matter experts (SMEs) into clear, customer-ready writing while maintaining accuracy and compliance
Tailor content to solicitation requirements and evaluation criteria, highlighting measurable outcomes (e.g., interpreter availability, response times, QA controls, escalation procedures)
Review solicitation documents to identify mandatory requirements, submission instructions, and evaluation criteria
Build and maintain compliance matrices, proposal outlines, response trackers, and content checklists
Track and incorporate addenda/clarifications and maintain version control to ensure the final submission is current and complete
Use company-approved templates for all sections where available
Coordinate with applicable department(s) to confirm template content is current and accurate based on the specific RFP question
If a template is not up to date or does not fully address the question: Request updated information and/or new content from the appropriate department Incorporate approved updates into the response and content library for future use
Coordinate inputs and reviews across teams such as Operations, Interpreting, Translation, Quality/Training, Scheduling, Technology/IT, Finance, and Leadership
Follow up on deliverables, manage internal deadlines, and keep proposal schedules on track
Incorporate reviewer feedback efficiently while maintaining consistent voice, formatting, and messaging
Format proposals in Microsoft Word using styles, tables, and consistent branding
Compile attachments (forms, resumes/bios, references, past performance, service descriptions), convert to PDF, and prepare submission-ready packages (including portal uploads as applicable)
Qualification
Required
Bachelor's degree in English, Communications, Journalism, Marketing, Public Administration, or related field (or equivalent writing experience)
0–2 years of relevant experience (proposal support, writing/editing, internships, or documentation-heavy roles)
Strong writing and editing skills with exceptional attention to detail
Ability to follow complex instructions and produce compliance-driven responses
Strong organizational and time-management skills; ability to manage multiple deadlines
Proficiency in Microsoft Word (styles and formatting); working knowledge of Excel
Preferred
Exposure to RFP/RFQ responses (government, healthcare, education, or commercial)
Familiarity with OPI/VRI/onsite interpreting, interpreter qualification standards, training programs, or translation workflows
Experience with SharePoint/Teams or proposal/content management platforms (nice to have)
Benefits
1% commission on invoiced revenue from the first 12 months (Year 1) of the contract(s) won
Company
Universal Language Service, Inc.
Universal Language Service is the premier Interpreter and Translator referral service agency offering experienced certified professionals for Over-the-Phone, Video Remote, On-Site Interpretation, Document and Multimedia Translation in over 200 Languages including Sign, Tactile and Captioning.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Elena Vasiliev
Chief Executive Officer
Company data provided by crunchbase