Oakland County, Michigan Government · 8 hours ago
Staff Assistant WRC
Waterford, MI
Full-time
Hybrid
Entry, Mid Level
2+ years expOakland County is one of Michigan’s leading public service organizations, dedicated to strengthening communities and improving the quality of life for residents. The Staff Assistant WRC will provide essential administrative and operational support to the Water Resources Commissioner’s Office management team, ensuring fiscal accuracy and compliance while assisting with budgeting and special projects.
Government Administration
Responsibilities
Provide administrative support to the Water Resources Commissioner’s Office management team
Review and approve vendor invoices and serve as a point of contact for vendors
Assist with division budget development, including the creation and use of computerized systems for budget recommendations
Assist with special projects, including site visits to field locations as needed
Use Countywide and department-specific software to complete assignments and documentation
Monitors Fiscal Service's quarterly billings of wholesale customers to ensure timely payment of the County's sewer and water systems billings from Detroit
Responds to wholesale customer questions
Collects and receives data from multiple sources and compile into a summary report, possibly for publication
Receives, reviews and prepares vendor invoices for payment
Acts as a liaison for vendors
Assists managers in organization, planning, and execution of assigned projects, by identifying tasks and resources needed to complete the project, monitors project progress, follow-up as needed and complete projects by deadline
Assists managers in daily operations including follow-up, planning, preparing, making phone calls, collecting data in order to create charts, and other tasks as needed
Schedules and prepares various meetings and corresponding material in compliance with the Open Meetings Act
Participates in meetings and takes notes
Prepares meeting minutes
Follows-up with other staff to compete action items
Assists with the overall project oversight of the WRC strategic plan by working with the five committees and following up on all projects
Assists the Committee Leaders or Sponsors as needed
Maintains confidential employee and organizational information
Prepares letters, email and memorandum based on notes or documents provided from engineers or management team
Reviews time entered into financial system with time entered into work management system
Creates PowerPoint and other presentations as necessary
Proofreads letters and documents from management and engineering team to ensure proper grammar and consistency of message
Receives and responds to requests for information (FOIA)
Identifies appropriate source(s) to pull information
Requests or creates reports and combines reports with narrative for presentation
Assists the Billing department with bankruptcy filings
Utilizes current Countywide and/or department specific software to complete assignments
Reviews invoices for damages to County property to ensure billings are appropriate
Monitors collection on invoices, including contacting citizens for nonpayment of damages and notifying legal counsel if further action is necessary
Qualification
Required
Possess a Bachelor's degree from an accredited college or university with a preferred major in Business Administration, Accounting, Public Administration, or related field of study
Have two (2) years of full-time work experience in one or more of the following areas: customer relations, budget preparation, general accounting, legal/paralegal or related area
Possess a valid United States motor vehicle operator's or chauffeur's license. Out of Country driver's license holders will be required to obtain the appropriate valid State of Michigan driver's license before the hire date
Pass the complete examination, including the employment medical, established for this classification
Successfully complete the six month probationary period
Must maintain a valid United States motor vehicle operator's or chauffeur's license
Preferred
Considerable ability to establish and maintain effective working relationships with other employers, administrators and the general public
Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software
Considerable proficiency in Adobe, Excel and PowerPoint
Considerable proficiency in Database use, manipulation and reporting
Reasonable ability to lead a team
Reasonable ability to work independently
Reasonable ability to perform standardized computations on microcomputers using database and spreadsheet software
Reasonable ability to exercise mature judgment and initiative in analyzing problems and recommending solutions
Reasonable ability to carry out written and oral instructions
Reasonable knowledge of the techniques of financial and statistical computing and reporting as it related to civil construction projects
Reasonable knowledge of research methods and statistics
Reasonable knowledge of modern office and record keeping practices and procedures
Some knowledge of fundamental accounting principles and procedures
Some knowledge of and ability in programming techniques, such as documentation, testing, debriefing, computer operations and applications
Some ability to devise new procedures and initiate improvements in existing programming practices and procedures
Strong interpersonal skills and demonstrate cultural sensitivity to all clients served
Benefits
Competitive pay
Comprehensive benefits
Company
Oakland County, Michigan Government
With more than 1.2 million residents, Oakland County is composed of 62 cities, townships, and villages.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lois Robbins
Co-founder
EJ Widun
Chief Technology Officer (CTO)
Recent News
DBusiness Magazine
2025-04-08
Crain's Detroit Business
2024-10-31
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