BSA · 15 hours ago
Office Manager
Austin, TX, US
Full-time
Onsite
Entry, Mid Level
2+ years expBSA is seeking a dedicated and organized Office Manager to join our dynamic Austin studio, recently recognized by Zweig Group as one of the Best Firms To Work For. In this role, you will play a key part in supporting our team and helping create environments that foster healing, learning, and discovery.
Consulting
Responsibilities
Provide a wide variety of administrative support to multiple team members, including the Studio Director
Prepare routine and advanced correspondence including letters, meeting agendas, meeting minutes, and reports
Manage lobby area. Open lobby; ensure coffee is stocked and accessible; greet guests upon arrival; maintain supply of water/soda for guests and meetings
Answer incoming calls. Distribute incoming mail and packages
Maintain office organization (clean break rooms, water plants, organize conference rooms, etc.). Purchase and maintain office supplies
Schedule meetings, conference calls, and appointments; arrange for catering if necessary
Schedule rental cars; coordinate with rental company on maintenance of long-term rentals. Maintain calendars for long-term rental cars, conference rooms, and other resources
Coordinate, report, and follow up on building maintenance and security issues; serve as point of contact for vendor and building maintenance
Assist with administrative needs for other offices as needed
Assist with regional office Architecture and Engineering and Interiors lunch and learns including ensuring room availability, coordinating lunch arrangements, clean up, and recording attendance
Maintain regional office page on company intranet
Serve as an employee onboarding liaison for new employees; ensure the onboarding experience is effective
Assist with marketing efforts and research
Assist with preparation for monthly studio huddles
Assist with Project Related Documents
Monitor project submittal and filing deadlines and keep project leaders informed of deadlines
Prepare project specifications and ensure accuracy
Serve as editor and final review of all project documentation prior to release to client
Manage construction administration process and documentation via use of ProCore or other on-line platform
Assist with maintaining client contacts and information in Deltek CRM
Qualification
Required
Bachelor's degree or equivalent in education, training and experience
2-5 years of experience functioning in an administrative capacity
Microsoft Windows Environment, Microsoft Office: Word, PowerPoint, Excel, Access
Preferred
Building design industry experience
InDesign experience
Basic knowledge of Deltek Vantagepoint
Experience with ProCore
Benefits
Medical, dental, and vision coverage
Flexible Time Off (FTO)
Parental leave
Paid volunteer time and a giving back Program
Employer-matched retirement funds and Employee Stock Ownership Plan (ESOP)
Modern, collaborative work environment with free parking at all studios
Company
BSA
Architecture, Engineering, Interior Design, Planning BSA is a national, integrated design firm creating inspired solutions that improve lives through architecture, engineering, interior design, and planning services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tim Spence AIA, FACHA
Chief Executive Officer
Stephanie Peavler
Chief Financial Officer
Company data provided by crunchbase