International Fresh Produce Association Australia & New Zealand · 14 hours ago
Executive Assistant
Delaware, United States
Full-time
Onsite
Senior Level
5+ years expThe Foundation for Fresh Produce is a global philanthropic nonprofit dedicated to improving human health through increased fruit and vegetable consumption. The Executive Assistant provides high-level administrative support to the President, managing schedules, coordinating meetings, and ensuring effective communication with various stakeholders.
Food and Beverage Services
Responsibilities
Manage the President’s calendar with strong judgment around priorities, sequencing, and time protection
Anticipate needs and proactively prepare the President for internal and external engagements
Schedule and coordinate meetings with global partners, board members, donors, and senior stakeholders
Prepare agendas, briefing materials, background research, and meeting notes as requested
Track action items and follow-ups related to the President’s commitments
Support budget-related coordination by entering data, organizing materials, and preparing summaries as provided by finance
Use modern productivity tools, including AI-enabled tools where appropriate, to support research, briefing preparation, and administrative efficiency while maintaining confidentiality and accuracy
Flag patterns, risks, or opportunities that support effective leadership and decision-making
Coordinate logistics for Board of Directors and committee meetings
Support preparation, organization, and distribution of board materials
Track board calendars, action items, and follow-ups
Support administrative communications with board members
Provide administrative and coordination support to the development function
Maintain CRM data accuracy through timely data entry, updates, and record hygiene
Schedule and coordinate donor, funder, and partner meetings
Track fundraising deadlines, proposal submissions, and reporting calendars
Support donor stewardship logistics and follow-up tracking
Assist with preparation and organization of fundraising and briefing materials
Coordinate internal meetings related to programs, initiatives, and cross-functional work
Support communication and coordination among program staff, consultants, and shared services
Maintain document organization, version control, and confidential files
Serve as a central administrative point of contact for internal coordination tied to the President’s priorities
Qualification
Required
Bachelor's degree
5+ years of executive administrative or executive assistant experience
Experience supporting senior leaders in business, public life, or philanthropy
Proven discretion with highly confidential information
Excellent written and verbal communication skills
Strong proficiency with word processing, spreadsheets, and scheduling tools
Highly organized, detail-oriented, and self-directed
Comfortable working in dynamic environments with ambiguity
Preferred
Experience in nonprofit, foundation, association, healthcare, or corporate environments
Experience supporting boards and donor-facing leadership
Familiarity with CRM systems and fundraising administration
Company
International Fresh Produce Association Australia & New Zealand
The International Fresh Produce Association (IFPA) is the largest and most diverse international association serving the entire fresh produce and floral supply chain and the only to seamlessly integrate world-facing advocacy and industry-facing support.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase