Northeast Public Development Authority · 16 hours ago
Administrative Manager
Spokane, WA
Full-time
Hybrid
Mid Level
$50K/yr - $60K/yrThe Northeast Public Development Authority (NEPDA) is focused on revitalizing historic Hillyard and its surrounding areas. The Administrative Manager ensures smooth day-to-day operations, overseeing office administration, board coordination, and records management while supporting the Executive Director and the Director of Public Finance.
Government Relations
Hiring Manager
Jesse Bank
Responsibilities
Organize, oversee, and continuously improve office systems, procedures, and administrative workflows
Maintain a clean, orderly, and professional office environment, including:
Greeting guests and managing office visits
Preparing meeting spaces (water, coffee, materials, seating)
Monitoring office supplies and coordinating restocking
Periodic cleaning, tidying, and post-meeting reset
Serve as the primary point of contact for general office inquiries and day-to-day operational needs
Receive, track, and manage public information and public records requests in coordination with the ED and DPF
Schedule and coordinate all organizational meetings, including staff, partner, and board meetings
Ensure meeting logistics are handled end-to-end, including:
Calendar coordination and meeting invitations
Distribution of agendas and supporting materials
Management of virtual meeting platforms and links
Confirmation of attendance and follow-up with participants
Lead preparation for monthly Northeast PDA Board meetings, including:
Coordinating with the Executive Director and Director of Public Finance to populate board agendas
Preparing and assembling board packets
Distributing materials to board members, guests, and City/County staff in a timely manner
Taking notes and preparing accurate meeting minutes
Publish required public notices for board meetings, solicitations, and other official actions
Track follow-up items and action items resulting from meetings
Track and manage calendars and availability for the Executive Director and Director of Public Finance
Coordinate internal and external meeting requests on behalf of leadership
Provide general administrative support to leadership to ensure efficient use of time and resources
Coordinate with the Director of Public Finance to develop invoice content for Northeast PDA revenue streams
Prepare, distribute, and track invoices to appropriate entities in coordination with DPF
Monitor accounts receivable status and confirm payments received
Collect and organize required supporting documentation for invoicing and payment records
Assist the Director of Public Finance with audit preparation by organizing, validating, and compiling requested documentation
Maintain organized records related to vendor contracts, invoices, and payment tracking (note: financial strategy, approvals, and compliance oversight remain with the DPF)
Design, maintain, and implement filing and records retention systems (digital and physical)
Import and organize legacy files into established systems
Ensure records are retained and categorized in accordance with state-mandated audit requirements, public records laws, and organizational policies
Support compliance-related documentation needs across the organization, coordinating closely with the ED and DPF as appropriate
Prepare and format agendas, minutes, reports, and supporting materials for internal and external audiences
Update and maintain organizational documents and templates as needed
Support updates to the organization’s website and public-facing materials with relevant information
Support coordination of special events, community meetings, and stakeholder engagements
Assist with onboarding logistics for new staff, contractors, or consultants
Identify opportunities to improve administrative efficiency and recommend process improvements
Perform other administrative and operational duties as assigned in support of the Northeast PDA’s mission
Qualification
Required
Bachelor's degree in Business Administration, Public Administration, Management, or a related field preferred
Demonstrated experience in office management, administrative coordination, or operations roles
Strong organizational, time management, and problem-solving skills
Experience supporting boards, preparing agendas and minutes, and coordinating public meetings
Familiarity with public-sector or quasi-governmental environments is highly desirable
Proficiency with standard office software and collaboration tools; InDesign proficiency strongly preferred
Ability to manage multiple priorities with a high degree of accuracy and professionalism
Excellent written and verbal communication skills
Candidates must successfully pass a criminal history background check
Benefits
Comprehensive benefits package including medical, dental, vision, and life insurance through the Association of Washington Cities.
PTO and sick leave accrue in accordance with organizational policy.
Retirement plan with employer match offered through the WA Department of Retirement Services.
Company
Northeast Public Development Authority
The Northeast PDA is embarking on an ambitious development program aimed at activating underutilized land to provide badly needed housing, community services, and commercial space.
Founded in 2019
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase