Bristol Bay Construction Holdings LLC · 1 month ago
Executive Administrative Assistant - Part Time
Simi Valley, CA, USA
Full-time, Part-time
Onsite
Senior Level
$0/hr - $35/hr
5+ years expBristol Bay Construction Holdings LLC is a Government Consulting and Contracting firm seeking a part time Executive Administrative Professional to provide on-site support to the Department of Energy (DOE) Energy Technology Engineering Center (ETEC) Team in Simi Valley, CA. The role involves high-level administrative functions, managing operational support activities, and coordinating with various stakeholders to ensure efficient project workflows.
Civil EngineeringConstructionConsultingEnergyEnergy ManagementEnvironmental ConsultingEnvironmental EngineeringFuel
Responsibilities
Acts as an executive-level resource for high-level administrative functions on projects
Serves as a liaison with other EM offices and DOE organizations in the resolution of day-to-day administrative and operational problems
Collaborates closely with executives and project managers on completion of tasks and deliverables
Supports the efficient workflow of reports, deliverables, and regulatory requirements to maintain project schedules
Coordinates and performs a range of operational support activities
Serves as the liaison between local landlord and DOE property officer
Manages local purchasing of office supplies and other materials within established purchasing limits; coordinates with card holder to submit, purchase, and report expenses
Manages travel arrangements for local team members and coordinates vouchers for reimbursement
Works independently or within a team on special nonrecurring and ongoing projects
Manages special assignments as directed
Plans and coordinates multiple presentations, as well as disseminates information, training manuals, proposals, charts, graphs, procedures, and correspondence
Schedules, organizes, and manages complex activities; coordinates meetings, creates and develops visual presentations, compiles and prepares reports
Manages electronic records and data and coordinates with contractor and DOE records management officers
Qualification
Required
High School Diploma required, Associate's degree or Bachelor's degree preferred
5+ years experience providing direct administrative and organizational support
Experience managing calendars, preparing statistical reports, and distributing policies and procedures for senior leadership
Experience communicating with internal and external stakeholders to support training, (oral and written) and organizational skills
Proficiency in MS Suite, Sharepoint, M365 required
Preferred
Associate's degree or Bachelor's degree preferred
Experience supporting government leaders or senior military preferred
Benefits
Paid holidays
Paid time off including sick and vacation leave
Medical, dental and vision insurance
Flexible spending accounts
Short and long term disability
Company paid life insurance
401(k) with a company match
Discretionary profit sharing
Tuition reimbursement
Company
Bristol Bay Construction Holdings LLC
Bristol Bay Construction Holdings LLC is a holding company of Bristol Bay Native Corporation, an Alaska Native Corporation.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Celeste Hunt, PE, PMP
Chief Business Development Officer
Matt Drake
Chief Legal Officer
Company data provided by crunchbase