adidas · 10 hours ago
Executive Assistant - Supply Chain
Portland, OR
Full-time
Hybrid
Senior Level
6+ years expadidas is a leading sportswear company, seeking an Executive Assistant to support the SVP of Supply Chain Management. The role involves managing executive calendars, organizing correspondence, and ensuring smooth administrative operations for the supply chain department.
American FootballApparelFitnessLifestyleManufacturingMarketingProfessional ServicesRetailSporting GoodsWholesale
Responsibilities
Organize various types of correspondence independently, to ensure timely and accurate response
Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
Provide leaders with any materials needed throughout the day (ex. print documents, provide links, reroute emails, meals when applicable)
Maintain and update department files, records, (organizational) charts, subscriptions and publications
Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts as well as keep email distribution lists up-to-date
Create and post announcements via internal sites/comms channels
Create / assist with presentations (e.g. in PowerPoint) to key stakeholders and partners
Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
Key contact point for information management (e.g. ensure content of the intranet is up to date)
Take over administrative and coordinative tasks of department members as requested
Check and correct problems in existing systems and processes that are not immediately evident
Support smooth departmental operation during executive(s)'s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits
Manage leaders’ agendas on a daily basis and proactively by looking ahead and reviewing the upcoming 3-4 weeks
Act as a gatekeeper for time by ensuring space between meetings, scheduling blocks for breaks, and adjusting conflicting meetings
Organize meetings with leaders’ first lines, key business partners and stakeholders across regions and markets
Schedule preparation time for major initiatives, critical meetings, and reviews
Ensure leaders are aware of any abrupt changes, upcoming deadlines, and when actions or decisions are needed from them
Become familiar with leaders’ priorities and KPIs to fully understand which meetings are urgent and of high importance (•Have full understanding of priorities and KPIs)
When necessary, assign delegates from leaders’ first lines to attend meetings on their behalf
For requests coming in, provide leaders with as much context as possible (ex. decisions needed, approvals, pre-reads)
Ensure leaders are aware of and prepared for upcoming initiatives by staying on top of deadlines and planning ahead (ex. Key HR Milestones, Employee Engagement Activities, ect)
Collaborate with leadership teams to curate agendas for team meetings based on urgent topics, booking rooms, ordering catering, planning team building exercises, and making any dining reservations
Orchestrate meetings by presenting decks, keeping people on track/on time, and ensuring that attendees are prepared to share material when applicable
Organize townhalls and huddles with the help of the Project Manager on the team
Drive end-to-end delivery of ad-hoc projects and ensure follow-through
Assist HR with People Workshops such as Leadership Integration and Calibrations
Order office supplies
Administration of investment request workflow
Coordination and administration of video conferences
Supporting office setups and moves within HQ
Maintain vacation overview for team
Proof reading of documents/presentations
Understand and provide information about standards and processes (e.g. T&E guideline)
Attend meetings and take notes/capture meeting minutes
Manage expenses and approvals, including travel expense reports
Act as main point of contact for leaders supporting with ad-hoc requests coming from leaders and first line teams
Manage documentation and information archiving (ex. Teams, SharePoint, etc.)
Manage distribution lists and communication groups
Qualification
Required
6+ years of experience supporting senior leaders
Experienced in job and fully qualified/trained
Combined theoretical and practical knowledge incl. company policies and practices
Good knowledge in related job areas
Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook, internal social comms channels)
Very good command of English both written and spoken
Strong communication skills
High level of service orientation in dealing with internal and external stakeholders/customers
Good understanding of numbers
Good organizational skills
Excellent PC software skills
Excellent knowledge on new media & applications
Preferred
Project management experience preferred
Excellent SAP/Concur knowledge preferred
Benefits
Hybrid work policy
Company
adidas
Adidas is a global sports brand that manufactures apparel, accessories, and footwear for professional athletes involved in various sports.
10001+ employees
H1B Sponsorship
adidas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (7)
2023 (12)
2022 (15)
2021 (11)
2020 (18)
Funding
Current Stage
Public CompanyTotal Funding
$580.46M2025-10-30Post Ipo Debt· $580.46M
2020-04-15Post Ipo Debt
2002-01-11IPO
Leadership Team
Kasper Rorsted
CEO
Fabian Hieronimus
SVP Brand Strategy & Business Development
Recent News
2026-01-24
2026-01-23
2026-01-22
Company data provided by crunchbase