National Legal Aid & Defender Association · 13 hours ago
Administrative Officer
Sacramento, CA
Full-time
Onsite
Senior LevelThe National Legal Aid & Defender Association is seeking an Administrative Officer for the Federal Public Defender for the Eastern District of California. This high-level position involves managing administration and operations to support legal services, supervising staff, and advising the Federal Defender on office management and compliance with policies.
LegalNon Profit
Responsibilities
Directly assists with day-to-day operations, process improvement, policy development, and short- and long-term strategic planning
Supervises and directs administrative, financial, human resources (in conjunction with our Personnel Administrator), and IT functions
Works to recognize issues and improve office management, efficiency, and effectiveness
Develops and maintains internal controls to ensure adequate separation of duties exists for financial, procurement, property management, and human resource functions
Manages financial operations, develops spending plans, and oversees accounting functions, including the disbursement of appropriate funds
Formulates the annual budget, develops caseload projections, analyzes staffing needs and resource allocation, and prepares hiring plans
Prepares monthly variance reports, status of funds reports, and workload reports for review and approval by the Federal Defender
Advises on hiring, staffing, position classification and compensation, employee performance and evaluation, dispute resolution, benefits administration, and personnel policies
Develops strategies to recruit and retain a diverse workforce
Collaborates on planning and implementing staff training and development
Collaborates on a comprehensive onboarding program for all new employees and interns and facilitates offboarding and exit interviews
Conducts performance evaluations for administrative staff
Determines the need for, and directs procurement of, supplies, equipment, furnishings, and professional services in compliance with judiciary procurement policy
Trains and supervises employees responsible for various procurement duties
Collaborates with case management, custodial, disposal, and procurement administrators to manage records storage systems and accountable property inventories
Qualification
Required
Full-time permanent high-level position
Reports directly to the Federal Defender
Manages the administration and operations in support of both office locations (Sacramento and Fresno)
Supervises at least eight staff members with administrative, financial, or information technology responsibilities
Acts as the principal advisor to the Federal Defender on all aspects of office administration and management
Ensures compliance with national and local policies
Must learn the requirements of the Guide to Judiciary Policy, the Defender Organization Classification System, the Office's Internal Controls Manual, applicable state and federal statutes, GSA rules and regulations, and directives from the Administrative Office of the U.S. Courts, Defender Services Office, GSA, and other agencies as needed
Directly assists with day-to-day operations, process improvement, policy development, and short- and long-term strategic planning
Supervises and directs administrative, financial, human resources, and IT functions
Develops and maintains internal controls to ensure adequate separation of duties exists for financial, procurement, property management, and human resource functions
Manages financial operations, develops spending plans, and oversees accounting functions
Formulates the annual budget, develops caseload projections, analyzes staffing needs and resource allocation, and prepares hiring plans
Prepares monthly variance reports, status of funds reports, and workload reports for review and approval by the Federal Defender
Advises on hiring, staffing, position classification and compensation, employee performance and evaluation, dispute resolution, benefits administration, and personnel policies
Develops strategies to recruit and retain a diverse workforce
Collaborates on planning and implementing staff training and development
Collaborates on a comprehensive onboarding program for all new employees and interns and facilitates offboarding and exit interviews
Conducts performance evaluations for administrative staff
Determines the need for, and directs procurement of, supplies, equipment, furnishings, and professional services in compliance with judiciary procurement policy
Trains and supervises employees responsible for various procurement duties
Collaborates with case management, custodial, disposal, and procurement administrators to manage records storage systems and accountable property inventories
Ensures employees are adequately trained to perform their assigned duties
Requires occasional travel between the Sacramento and Fresno offices and occasional out-of-district travel for attendance at administrative, case management, and/or financial conferences
Company
National Legal Aid & Defender Association
National Legal Aid & Defender Association leads a broad network of advocates on the frontlines to advance justice and expand opportunity.
Founded in 1911
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$0.3MKey Investors
Lumina Foundation
2022-02-15Grant· $0.3M
Leadership Team
April Frazier Camara, Esq.
President & CEO
Vernina A.
Executive Assistant To Chief Executive Officer
Recent News
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