Minnesota Department of Health · 6 hours ago
Office Manager - Executive Assistant Principal
St Paul, MN
Full-time
Hybrid
Mid, Senior Level
$37.42/hr - $54.16/hr
2+ years expThe Minnesota Department of Health is seeking an Office Manager to provide high-level executive, administrative, and supervisory support within the Executive Office. This role involves coordinating special projects, managing workflows, and ensuring effective communication aligned with organizational goals.
GovernmentHealth CareHealth Insurance
Responsibilities
Provide high-level executive, administrative, and supervisory support so that leadership priorities, staff performance, and office operations are managed efficiently and effectively
Coordinate special projects and initiatives that involve multiple stakeholders to support executive and organizational goals
Assist in coordinating and scheduling for external relations activities to ensure consistent communication and alignment with organizational positions and access to the appropriate executive lead in a timely manner
Support the effective operation of the executive office by managing workflows, systems, and processes, including direct supervision of administrative staff
Exercise discretion and sound judgment in handling sensitive information and resolving issues
Qualification
Required
Two (2) years of experience providing high-level executive or administrative support in a complex organization
Supervisory experience over administrative or clerical staff, including work assignment, performance management, coaching, training, and participation in hiring or disciplinary actions
Qualifying experience must also include two (2) or more of the following: Direct support to senior leadership or executive-level staff (e.g., commissioner, assistant commissioner, division director, chief of staff, or equivalent)
Independent management of complex calendars, scheduling, and executive workflows involving competing priorities
Experience drafting, editing, and proofreading professional correspondence, reports, briefing materials, or presentations
Experience coordinating projects or activities involving multiple stakeholders, divisions, or work units
Demonstrated ability to exercise discretion, diplomacy, sound judgment, and confidentiality when handling sensitive or high-risk information
Proficiency using modern office technology and systems, including document management, calendar systems, spreadsheets, and presentation tools
Ability to work independently, prioritize work, and meet deadlines in a fast-paced environment
Demonstrated ability to anticipate executive needs, identify issues, and recommend or implement solutions with minimal direction
Preferred
Experience supporting an executive office within a governmental, public health, or public-sector organization
Experience coordinating cross-divisional or agency-wide initiatives or special projects on behalf of senior leadership
Experience assisting with legislative, intergovernmental, or external relations activities, including tracking legislation, coordinating responses to inquiries, or preparing briefing materials
Experience serving as a liaison between senior leadership and internal staff, other agencies, or external partners
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Health
Minnesota Department of Health is a government organization that provides health care services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Alexis Isaacson
Strategic Staffing Partner
Anne Nelson
Partner Engagement and Communications Specialist
Recent News
2025-12-04
2025-09-23
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