Western Wyoming Community College · 1 month ago
Arts and Sciences Program Coordinator
Rock Springs, WY
Full-time
Onsite
Entry, Mid Level
$53K/yr - $62K/yr
2+ years expWestern Wyoming Community College is one of America’s leading junior colleges, dedicated to providing an inclusive and growth-focused culture for its employees. The Arts & Sciences Program Coordinator is responsible for operational, event, and outreach coordination across various programs, enhancing communication and promoting visibility while supporting faculty and students in administrative operations and community engagement.
EducationHigher EducationPerforming Arts
Responsibilities
Coordinate purchasing, budget tracking, and scheduling processes for Arts and Sciences programs
Assist the Dean with operational calendars, shared space coordination, and special event logistics
Serve as a communication hub for departmental initiatives, marketing requests, and institutional partnerships
Maintain records of inventories and requisitions
Help plan and execute school-wide events, including art exhibitions, lectures, readings, concerts, recitals, showcases, community events and community challenges
Coordinate publicity with the Marketing Department
Oversee gallery schedules, installation logistics, and promotional materials
Maintain compliance with safety, ADA , and accessibility standards in performance and gallery spaces
Build and maintain positive relationships with community partners and patrons
Manage the Wellness Center and Outdoor Recreation rental areas
Support the Dean and Department Chairs in promoting student centered and community facing events
Represent the School of Arts and Sciences at recruitment and community events such as Preview Day, art fairs, and Wellness events
Maintain databases and mailing lists for community contacts, patrons, and event partners
Participate in student recruitment efforts, employer outreach, and public events to enhance program visibility and enrollment
Provide academic advising for students in general education, and Art and Sciences pathways
Assist continuing students with course registration, degree planning, and transfer preparation under the direction of the Dean and Advising office
Maintain accurate advising documentation and refer complex cases to faculty advisors when appropriate
Maintain Transfer Agreements and documentation. Track, update, and organize articulation agreements in collaboration with the Dean, Department Chairs, and Registrar’s Office. Ensure agreements are current and accessible to advisors, students, and marketing staff
Maintain advising resources detailing transfer options, articulation guides and degree pathways
Assist in program review and student learning outcomes assessment to ensure academic quality, continuous improvement and transfer alignment
Collaborate with Facilities, IT, and Marketing on event setup, publicity, and space needs
Coordinate communication and logistics between multiple disciplines for shared events and initiatives
Ensure operational efficiency across arts and academic spaces by developing streamlined systems for support and clear data-driven analysis
Collaborate with faculty and the Dean in curriculum planning, improvement initiatives, and integration of applied learning and technology into instruction
Promote a safe, inclusive, and collaborative learning environment within labs, classrooms, and the broader campus
Serve on institutional committees and participate in college initiatives as assigned
Support Arts and Science faculty
Perform other duties as assigned by the Dean of Arts and Sciences
Qualification
Required
Graduation from a regionally accredited college or university with an associate's degree in a discipline appropriate to this type of position
Two years of administrative, event coordination, or program management experience, preferably in an academic environment
Proficiency with tracking budgets, procurement processes, and inventory control
Strong interpersonal, organizational, and communication skills
Ability to work collaboratively in a team environment with diverse stakeholders
Must possess and maintain a valid driver's license with a motor vehicle record acceptable to the College's insurance carrier for authorized driver status
For those candidates who do not exactly meet all the minimum qualifications, an equivalent combination of education and experience, which has provided comparable knowledge and abilities, will be acceptable
Preferred
Bachelor's degree in a related area
Demonstrated experience with instructional planning, student advising, or curriculum coordination in an academic or industry setting
Experience teaching or in a corporate training environment
Experience working with creative programs, exhibitions, or community outreach strongly preferred
Familiarity with academic program assessment and curriculum development
Benefits
Employer paid contribution of 9.37% to your retirement plan with no waiting period.
We cover 82% of costs related to health, dental and life insurance.
Generous leave time to support your work/life balance with paid holidays, sick leave and vacation time, 3 personal days, and two weeks off over Christmas break!
Not to mention, you get time off at Spring Break and Friday’s off in the summer.
FREE tuition for you, your spouse, and your dependents makes this dream a reality.
Access to amenities like our Children’s Center, Hay Library, aquatic center, fitness center, theatre and more.
Company
Western Wyoming Community College
Western Wyoming Community College is a school in Rock Springs.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$3MKey Investors
US Department of Commerce, Economic Development Administation
2023-01-05Grant· $3M
Recent News
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