Legal Search Solutions, Inc. · 2 days ago
Receptionist - Part Time, Temporary - Wednesday through Friday
West Palm Beach, FL, US
Full-time, Part-time
Onsite
New Grad, Entry LevelLegal Search Solutions, Inc. is a specialized staffing firm focusing on the legal industry, and they are seeking a part-time, temporary Receptionist for a boutique law firm in West Palm Beach. The role involves managing front desk operations, coordinating office activities, and providing administrative support to ensure a smooth workflow within the firm.
ConsultingLegalRecruitingStaffing Agency
Responsibilities
Welcome clients, potential clients, guests, vendors, and team members with warmth and professionalism
Manage a multi-line phone system by answering calls, gathering key information, and routing calls appropriately
Receive, review, and send incoming and outgoing faxes
Track and report internet lead calls to management
Manage the conference room calendar, including reservations and meeting setup
Scan and distribute incoming mail for legal assistants
Assist with assembling client gift bags for closing cases
Enter new client call information into Excel spreadsheets
Maintain the firm’s Outlook calendar with PTO, late arrivals, early departures, and holidays
Collect and organize employee information such as phone numbers, birthdays, work anniversaries, and holiday dates for SharePoint
Jump in to help with other duties as needed. No two days are exactly the same here
Qualification
Required
Friendly, organized, and professional demeanor
Ability to manage a multi-line phone system
Experience in client interaction and customer service
Proficiency in Microsoft Excel and Outlook
Strong organizational skills
Ability to handle multiple tasks and prioritize effectively
Excellent communication skills
Willingness to assist with various duties as needed
Company
Legal Search Solutions, Inc.
Since 1997, Legal Search Solutions has offered customized legal staffing solutions to law firms, businesses and corporate legal departments, non-profits, and associations.
Founded in 1997
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Harold Diamond
Partner
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