Jeremiah Program · 3 hours ago
Senior Administrative Assistant
Las Vegas, NV
Part-time
Hybrid
Senior Level
$25/hr - $27/hr
5+ years expJeremiah Program is dedicated to disrupting generational poverty for single mothers and their children, and they are seeking a Senior Administrative Assistant to provide executive and administrative support. The role involves managing calendars, coordinating meetings, preparing documents, and assisting with project management across various teams.
Non Profit
Hiring Manager
Dana Greenup
Responsibilities
Manage calendars and coordinate meetings across time zones and campus teams
Prepare and format briefing documents, slide decks, and reports (e.g., Board updates, campus support team feedback, and funder packets)
Maintain task lists, deadlines, and follow-up systems to ensure projects remain on track
Support travel logistics, reimbursements, and credit card reconciliations
Draft and proofread correspondence, memos, and internal communications
Schedule and coordinate weekly and monthly meetings for campus and national teams
Capture and distribute meeting notes, track action items, and ensure timely follow-up
Assist in preparing agendas, visual materials, and participant briefers
Support hybrid and virtual meeting facilitation (Microsoft Teams, Zoom, shared documents)
Assist with document management, file organization, and version tracking in SharePoint and shared drive systems
Track key dates and deliverables for reporting cycles across campuses
Assist in compiling or formatting external communications (letters, invitations, follow-up messages)
Help coordinate briefings or onboarding materials for new partners, donors, or visiting guests
This job description provides a comprehensive overview of the role's responsibilities, but it's important to note that duties, responsibilities, and activities may evolve with or without prior notice
Qualification
Required
Hybrid structure with flexibility for occasional in-person events or meetings
Some evening or weekend support may be required during events or national convenings
5+ years' professional experience with at least 3+ years' experience supporting executives or senior leaders in a nonprofit, higher education, or philanthropic setting
Familiarity with CRM or donor management tools (e.g., Salesforce, Raiser's Edge, or similar)
Excellent relationship management and interpersonal communication skills
Organizational mastery: Ability to juggle multiple projects with precision and timeliness
Strong written communication: Clear, professional, and detail-oriented writing and editing
Tech proficiency: Skilled in Microsoft 365 Suite (Word, Excel, PowerPoint, Teams, Outlook, SharePoint) and shared drive systems
Project coordination: Experience managing logistics, deadlines, and document workflows
Discretion and judgment: Handles confidential or sensitive information appropriately
Mission alignment: Deep commitment to Jeremiah Program's mission of disrupting generational poverty for single mothers and their children
Timely and accurate completion of administrative tasks
Effective calendar and workflow management for the assigned Senior Executive Director
High-quality documentation, organization, and communication
Smooth coordination across multiple campus initiatives
Preferred
BA/BS in relevant field preferred
Company
Jeremiah Program
Jeremiah Program disrupts the cycle of poverty for single mothers and their children, two generations at a time.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.1MKey Investors
ECMC FoundationShare Our StrengthICONIQ Capital
2024-07-25Grant
2024-03-14Grant
2024-02-15Grant
Leadership Team
Chastity Lord
President and CEO
Jason Seifert
Chief Financial Officer
Recent News
The Daily Record
2023-01-06
2022-09-13
Company data provided by crunchbase