Ensign-Bickford Aerospace & Defense Company (EBAD) · 6 hours ago
Executive Assistant to the VP of OPs, HR and Finance
Simsbury, CT
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expEnsign-Bickford Aerospace & Defense Company (EBAD) is seeking a proactive and highly organized Executive Assistant to support the Vice President of Operations, Finance, and HR. This role involves high-level administrative support, event coordination, and collaboration across departments to ensure smooth operations for the leadership team.
AerospaceEnergyIndustrialManufacturingSpace Travel
Responsibilities
Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting
Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives
Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders
Coordinate internal and external events such as town halls, team-building activities, and leadership sessions
Assist with facilities-related projects such as renovation coordination and safety committee activities
Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed
Provide flexible administrative support to other departments as needed
Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment
Qualification
Required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management
Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment
Strong verbal and written communication skills
Demonstrated ability to handle confidential information with professionalism and discretion
Comfortable interacting with all levels of staff, including executive leadership and external stakeholders
Eagerness to take on special projects and continuously expand your skill set
Preferred
Bachelor's degree is strongly preferred in Business Administration, Communications, or a related field
Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support)
Minimum of 10 years of administrative or office management experience
Prior experience supporting senior or executive leadership
Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint
Exposure to visual management systems and process improvement tools
Company
Ensign-Bickford Aerospace & Defense Company (EBAD)
Right For Your Mission Headquartered in Simsbury, Connecticut, with additional locations in Graham, Kentucky, and Moorpark, California, EBAD is a global leader in mission-critical hardware and systems, delivering precision energetics and innovative explosive solutions that empower success in the most demanding environments.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brendan Walsh
President & CEO
Stacey Payne
INSPECTOR
Recent News
Hartford Business Journal
2025-09-13
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