Sigma Technologies, Ltd. · 11 hours ago
Division Administrator
Perrysburg, OH
Full-time
Hybrid
Senior Level, Lead/Staff
10+ years expSigma Technologies is a growing engineering and design firm that supports the power and telecommunications industries. They are seeking a Division Operations Administrator to provide high-level administrative, operational, and project coordination support to a Division Director and leadership team, ensuring efficiency and communication across the division.
CRMInformation TechnologyTelecommunications
Responsibilities
Maintain and update division-level production, budget, and schedule reports using multiple databases and reporting tools
Track, analyze, and report on operational metrics and administrative activities
Prepare, edit, and format professional correspondence, reports, presentations, and executive-level documents
Conduct research, data collection, and analysis to support leadership decision-making
Manage Director and leadership schedules, calendars, travel arrangements, and logistics
Coordinate and manage divisional administrative projects from planning through completion
Arrange, coordinate, and support meetings, leadership sessions, and divisional events
Record, transcribe, and distribute meeting minutes and track action items to completion
Monitor, screen, and manage incoming communications; respond or route appropriately
Serve as a professional point of contact for internal teams and external clients
Collaborate cross-functionally to optimize administrative processes and support division goals
Communicate effectively between departments to ensure alignment and follow-through
Deliver high-quality, service-oriented administrative support with a focus on teamwork and responsiveness
Operate proactively and resourcefully, identifying issues early and presenting solutions
Work independently on complex, confidential, and high-impact administrative tasks
Apply policies, procedures, and sound judgment to resolve administrative challenges
Perform additional duties as assigned to support division operations
Qualification
Required
High School Diploma or equivalent is required
10+ years of general work experience in an administrative support role
Strong organizational skills, attention to detail, and experience in office policy and process management
Excellent time management skills and the ability to organize, multitask, and prioritize
Strong oral and written communication skills
Must be discrete; a commitment to maintaining company confidentiality and privacy guidelines is a requirement
Strong professional judgment, problem-solving ability, and financial skills to assist in making sound business decisions
Ability to collaborate with a multi-department team
Ability to learn and operate proprietary software and other computer systems
Advanced ability to process and understand data in Microsoft Excel and other programs to track and report data and provide executive reports
Able to pass a background check/driving record check
Dependable transportation and a valid driver's license and insurance
Authorized to work in the United States
Ability to be present in Perrysburg, OH as needed for support, at minimum one week per quarter (Overnight travel)
Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time, including at a desk
Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time
Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting
Must have the ability to receive detailed information through oral communication
Must have the physical ability to set up/coordinate large meetings and physically set up conference rooms
Benefits
Paid, in-person orientation and training
Ongoing onsite support is required a minimum of one week per quarter
Company
Sigma Technologies, Ltd.
Sigma Technologies is a leading engineering and design firm specializing in infrastructure solutions for the power and telecom industries.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Ryan Hetrick
President
Company data provided by crunchbase