U.S. Department of Veterans Affairs · 8 hours ago
Secretary (OA)
El Paso, TX
Full-time
Onsite
Entry Level
1+ years expThe U.S. Department of Veterans Affairs is seeking a Secretary to support the Associate Director of Patient Care Service/Nurse Executive at the El Paso VA Clinic. The role involves managing administrative tasks, coordinating schedules, and ensuring effective communication within the office.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Screens and refers calls and visitors to staff members and supervisors as appropriate
Makes arrangement for meetings and conferences
Serves as timekeeper for all ADPCS/Nurse Executive reports and provides backup timekeeping assistance for a variety of other services
Communicates positively and effectively with patients, family members and staff
Handles routine matters, including non-technical correspondence professionally
Coordinates service level policies with supervisors and employees
Handles requests for information and solves a variety of problems
Protects patient information in accordance with agency policy
Strives to meet the needs of all customers in a professional and courteous manner
Reads all incoming correspondence and takes appropriate action
Composes and edit letters, reviews correspondence for format and proper attachment(s)
Schedules appointments for the ADPCS/Nurse Executives
Coordinates all controlled correspondence for the ADPCS/Nurse Executives office and aligned services
Performs other duties as assigned
Qualification
Required
TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute
PLUS SPECIALIZED EXPERIENCE: Applicants must possess one (1) full year of specialized experience at the next lower grade level GS-6 in Federal service
Specialized experience is defined as experience working in an office environment coordinating the administrative and clerical work - maintaining and monitoring established schedules - arranging conferences - and making travel arrangements - screening calls and visitors - collecting data and preparing reports - reviewing and drafting correspondence utilizing knowledge of correct grammar - spelling and style - utilizing office automation software such as Microsoft Office (Word - Excel and PowerPoint) and serving as timekeeper
Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
The work is sedentary. Typically - the employee may sit comfortably to do the work - however there may be some walking - standing - bending and carrying of light items like papers or books. No special physical demands are required to perform the work
THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION
Company
U.S. Department of Veterans Affairs
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10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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