World Fuel Services · 6 hours ago
Executive Assistant
Miami, FL
Full-time
Onsite
Mid, Senior Level
4+ years expWorld Fuel Services is an industry leader with a strong professional team thriving in a culturally diverse environment. They are searching for an experienced Executive Assistant responsible for coordinating executive communications, scheduling meetings, and managing administrative tasks in a fast-paced corporate setting.
AerospaceEnergyFuelOil and Gas
Responsibilities
Coordinate executive communications, including calls, emails and interfacing with clients
Routing as appropriate incoming/out-going e-mail and other types of correspondence
Scheduling, organizing and coordinating meetings, travel arrangements and itineraries
Completing and submitting to accounting appropriate expense reports/documentation
Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations
Plan and execute small projects
Record and distribute minutes, decisions and actions from project meetings
Prepare project progress reports
Develop ad-hoc reports
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clients
Qualification
Required
Minimum of 4+ years of experience as an Executive Assistant supporting C Suite level
High level proficiency in MS Office products, including but not limited to PowerPoint, Excel, Word and Outlook
Computer proficiency expertise will be utilized and applied in all “key”/primary responsibilities (listed above) of this position
Ability to become familiar with company-specific programs and software
Excellent oral and written communication skills
Strong organizational, project management and problem-solving skills
Proficiency in collaboration and delegation of duties
High regard for maintaining confidentiality
Exceptional interpersonal skills
Friendly and professional demeanour
Preferred
Associates degree in Business or related field is preferred
Company
World Fuel Services
World Fuel Services, a World Kinect company, solves energy challenges for customers around the world.
1001-5000 employees
H1B Sponsorship
World Fuel Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (6)
2023 (31)
2022 (47)
2021 (41)
2020 (22)
Funding
Current Stage
Late StageLeadership Team
Robert Craig
Vulnerability Program Governance - Manager / GRC / Information Security (CISO) / COO / WFS
Mike Tejada
SVP Finance & CAO
Recent News
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