Advocate Aurora Health · 2 hours ago
Administrative Manager
Atrium Health Wake Forest Baptist - Medical Center Blvd, Winston Salem, NC
Full-time
Onsite
Senior Level
$28.55/hr - $42.85/hr
5+ years expAdvocate Aurora Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. The Administrative Manager provides operational, HR, financial, and faculty-support leadership for the Gerontology Section, overseeing the administrative support team and performing advanced administrative functions.
Health Care
Responsibilities
Serve as the section’s expert in Mountain Pass
Prepare and submit all faculty appointment documentation, including: Adjunct, Secondary, Emeritus
Draft letters, track approvals, and maintain documentation for faculty affairs
Coordinate with Faculty Affairs and departmental administration to ensure timely compliance
Oversee credentialing and recredentialing processes for faculty and advanced practice providers
Manage and track all faculty licenses, including: Medical license(s), DEA license, Any required specialty certifications
Maintain faculty transcripts and compliance files
Serve as the primary contact for compliance documentation requests
Complete faculty Time Study submissions
Maintain Huron access and ensure faculty reports meet institutional and federal standards
Track deadlines and communicate requirements to faculty and leadership
Assist faculty with CE/CME registrations, reimbursements, documentation, and compliance
Manage Professional Development (PD) Fund tracking: Maintain detailed PD balance logs, Communicate monthly balances to faculty, Ensure PD spending aligns with institutional rules and Uniform Guidance
Review all CE/CME and PD expenses for allowability
Apply 2 CFR 200 Uniform Guidance to administrative, travel, and operating-expense decisions
Identify allowability, allocability, and reasonableness issues in expenses and purchases
Support faculty and grants staff with: Biosketch preparation and updates, Other Support documentation
Maintain familiarity with NIH and NIA requirements and preferred formats for compliance
Understand connections between travel, procurement, payroll, and grant compliance
Microsoft 365 – Required, Advanced Proficiency
Outlook (advanced delegation and calendar management)
Teams (channels, tagging, file management)
SharePoint (site permissions, document structure)
Excel (formulas, reconciliation, compliance tracking logs)
Word, PowerPoint
OneDrive file organization and shared access management
HR and staffing transactions; supervisory org updates
Onboarding, job changes, position modifications
Expense reports, P-card verification, spend authorizations
Supplier setup, PO requisitions, supplier invoices, misc payments
Running and interpreting Workday reports
Troubleshooting Workday issues and guiding faculty/staff
Manage faculty travel through Deem (airfare, hotel, transportation)
Set up travel profiles, preferences, and delegations
Ensure proper integration between Deem and Workday expense
Assist with itineraries, receipts, and required supporting documentation
Supervise administrative support staff, delegate tasks, and maintain cross-training
Assist with hiring, onboarding, evaluations, coaching, and performance management
Support employee engagement, retention, and workforce development
Serve as the administrative escalation point for faculty and staff questions
Review timecards in Symplr, approve PTO requests, and monitor attendance
Manage day-to-day administrative operations for a large academic section
Oversee space planning, office setup, equipment needs, and facility-related ticketing
Coordinate meetings, events, faculty calendars, room reservations, and logistics
Oversee mail, phones, office supply management, purchasing, and vendor interactions
Serve as the liaison with Internal Medicine leadership, clinical operations, HR, IT, Facilities, Housekeeping, and Security
Qualification
Required
Bachelor's degree in business, healthcare administration, or related field
5+ years of management experience
Advanced proficiency in Microsoft 365
Strong ERP experience (Workday preferred)
Experience supporting administrative, academic, or clinical operations
Strong communication, analytical, and organizational skills
Ability to manage sensitive information and maintain confidentiality
Preferred
Experience with Deem travel system
Working knowledge of Uniform Guidance
Familiarity with NIH and NIA requirements
Experience supporting faculty in an academic medical center
Experience coordinating CE/CME and professional development reimbursement workflows
Benefits
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Company
Advocate Aurora Health
Advocate Aurora Health is a Healthcare
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$10.17MKey Investors
National Cancer Institute
2022-12-02Acquired
2019-08-20Grant· $10.17M
Leadership Team
Don Fosen - CISM, HCISPP
Chief Technology Officer
Jon Kluge
Chief Operating Officer, Senior Vice President, Advocate Aurora Medical Group
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