PGA of America · 16 hours ago
Administrative Assistant
Port St Lucie, FL
Full-time
Onsite
Entry Level
2+ years expPGA of America is a leading organization dedicated to promoting the enjoyment of golf. They are seeking an Administrative Assistant to manage office operations and provide essential support across departments, ensuring efficient processing of invoices and payroll, and maintaining organizational systems.
Sports
Responsibilities
Code, scan, and process invoices for the Golf Course Maintenance department, while providing support for Food & Beverage, Facilities Maintenance, and Golf Operations to ensure all club expenditures are processed in accordance with established policies and procedures
Process payroll for contract labor and assist with the PGA Golf Club staff as needed
Manage inventory, which includes maintaining adequate office supplies, safety supplies, PPE (Personal Protective Equipment), and breakroom supplies
Manage employee uniforms, which include uniform rentals, ordering, and inventory management of staff shirts, hats, winter garments, and management stipend
Assist the Director of Golf Course Maintenance, Golf Course Superintendents, Head Mechanic, and Irrigation Lead, making necessary supply purchases
Track all operational and capital expenses
Answer and direct all incoming calls, screen the golf course superintendents’ calls, greet and direct all visitors, distribute all incoming mail, and oversee outgoing mail and shipping operations and services
Maintain the Director of Golf Course Maintenance and Golf Course Superintendents’ calendar for meetings and appointments, and arrange travel schedules
Assist the Director of Golf Courses Maintenance and Golf Course Superintendents with the preparation of the operational and capital budgets
Compile all application records, bid sheet documents, and other necessary required records. Make purchases as directed by the Director of Golf Course Maintenance and ensure all orders are properly received and correctly invoiced, coded, garner approvals, and submitted through Finance and/or Workday
Prepare budget recaps on a monthly basis, and process purchase orders, invoices, and related documents on time. Maintain weekly budget updates and prepare current budgeted summaries for the Director of Golf Course Maintenance as needed. Provide daily labor reports to superintendents
Compile, compose, and file correspondence, reports, and documents as assigned by the Director of Golf Course Maintenance. Ensure the Golf Course Maintenance shared drive remains well-organized and up to date
Process monthly water use reports in accordance with our water use permit with the South Florida Water Management District (SFWMD)
Manage the recycling bin, trash compactor, open-top dumpsters, and schedule pickup as needed
Maintain accurate fuel usage logs
Maintain Equipment inventory listing up to date and including a backup copy of all building and all vehicle keys
Maintain and organize staff communication boards in the break room and job board areas
Assist in managing all new employee orientation with safety videos, safety sign-out sheets, safety forms, and filing
Coordinate Golf Course Maintenance employee events, including all staff meetings, luncheons, and employee appreciation days
Manage employee meal program and process lunch orders daily
Help facilitate team meetings for all Golf Course Maintenance staff and management team members
Compile staff meetings notes and reminders of assigned tasks to be completed
Qualification
Required
High School Degree with two-year certificate from a college or technical school preferred
Two years related experience and/or training; or equivalent combination of education and experience
Filing and organizational ability
Proven proficiency in the use of Google Workspace, including Microsoft Office applications or related word processing
Ability to navigate information and run reports in the HRIS system, preferably Workday
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Ability to apply concepts such as fractions, percentages, and ratios to practical situations
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Works harmoniously with others to get the job done
Responds positively to instructions and procedures
Able to work well with staff while maintaining relationships, which breed productive disagreement and debate
Preferred
Bilingual (English and Spanish)
Benefits
Health & Wellness
Competitive medical, dental, & vision plans
Benefits Helpline
Employee Assistance Program (EAP)
Flexible hours, days, nights, and weekends
Golf privileges and the opportunity to learn the game
Discounts in Food & Beverage and in the Golf Shop
Financial
401(k) with employer match
Health Savings Account (HSA) with employer match
Individual Retirement Counseling
Life and AD&D Insurance
Short-Term Disability Insurance
Tuition Reimbursement
Flexible hours, days, nights, and weekends
401k Plan offered to all staff
Golf privileges and the opportunity to learn the game
Discounts in Food & Beverage and in the Golf Shop
Company
PGA of America
Since its founding in 1916, the PGA of America has maintained a twofold mission: to serve their 29,000 members and grow the game.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Robert O. Brown, PGA
Executive Director/CEO
Kevin J. Scott
Chief Technology Officer
Recent News
bloomberglaw.com
2025-11-01
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