Pelican Bay Foundation · 2 days ago
General Administrative Officer - Legal Affairs & Human Resources
Naples, FL
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expPelican Bay Foundation is a master homeowners association and premier luxury community in Naples, Florida, seeking a General Administrative Officer – Legal Affairs & Human Resources. This senior executive role is responsible for overseeing legal affairs, human resources, governance support, and enterprise risk management while advising executive leadership and the Board of Directors on compliance and effective people practices.
CommunitiesNon ProfitReal Estate
Responsibilities
Provide internal legal leadership across a wide range of matters, including Homeowners’ Association (HOA) law, contracts, business and employment law, governance issues, regulatory compliance, and enterprise risk
Identify legal and operational risks, evaluate options, and advise the senior leadership team and the Board of Directors on appropriate courses of action
Serve as the primary internal point of coordination with outside legal counsel, ensuring legal matters are appropriately scoped, prioritized, and cost-effective
Oversee contract review, policy development, dispute management, records requests, and regulatory interactions
Draft, review, and manage contracts, including vendor, client, and crucial employment-related documents (offer letters, NDA's, settlement agreements)
Oversee litigation, dispute resolution, and investigations, advising on termination processes
Develop and maintain standard legal templates, policies, and decision frameworks to promote consistency, efficiency, and risk mitigation
Partner with the senior leadership team and the Board of Directors to support strong governance practices and statutory compliance
Provide guidance on Board procedures, elections, fiduciary duties, confidentiality, and records obligations
Support Board committees as assigned, particularly those involving governance, compensation, and personnel matters
Translate legal and regulatory requirements into clear, practical guidance for Board members and senior staff
Provide strategic leadership and oversight of the Foundation’s human resources function, ensuring alignment with organizational values, culture, and long-term objectives
Lead the full employee lifecycle: recruitment, onboarding, performance management, compensation & benefits, and employee development
Develop, implement, and enforce HR policies and procedures (payroll, safety, workplace environment, etc.) in collaboration with legal standards
Lead, mentor, and develop the HR team, with responsibility for team structure, capability building, and performance
Oversee core HR functions including employee relations, performance management, compensation administration, benefits, compliance, training, and workforce planning
Serve as a trusted advisor to executive leadership and managers on employee and organizational matters, ensuring consistency, fairness, and professionalism
Ensure HR policies and practices comply with applicable laws while fostering a positive, engaging, and accountable workplace culture
Support the senior leadership team in developing scalable administrative systems, policies, and internal controls appropriate for a complex, member-facing organization
Contribute to leadership discussions regarding organizational structure, succession planning, leadership development, and culture
Partner with senior leaders to ensure HR practices and administrative processes support operational excellence and high-quality member experience
Develop and manage budgets for both legal and HR functions
Provide legal/HR training to staff and management
Maintain secure and compliant records and data
Qualification
Required
Ten or more years of progressive experience in legal, human resources, or general administrative leadership roles within complex organizations
Demonstrated experience advising senior executives and Boards on legal, governance, and people-related matters
Strong working knowledge of business law, employment law, and governance, with experience managing and coordinating outside legal counsel
Proven ability to lead and develop teams, exercise sound judgment, and balance legal rigor with practical business considerations
Excellent communication and interpersonal skills, with the ability to explain complex issues clearly and effectively
Juris Doctor (JD) degree from an accredited law school is required
Admission to the Florida Bar and an active license to practice law in the State of Florida, in good standing, are required
Preferred
Experience in community associations, hospitality, nonprofit, or other consumer-facing organizations is preferred
Human Resources-specific certifications or equivalent experience are a plus
Benefits
Generous Paid Time Off (PTO) & Paid Holidays
Medical, Dental, and Vision options on the first of the month following 30 days from your start date
401(k) with excellent employer match
Free Team Member Meals
Team Member Referral Bonus Program
Company Paid Group Life, Disability and AD&D
Company Paid Employee Assistance Program (EAP)
Company provided uniforms
Company
Pelican Bay Foundation
Pelican Bay is the premier luxury community in Naples, Florida.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jim Hoppensteadt
President / Chief Operating Officer
Company data provided by crunchbase