The George Institute for Global Health · 1 week ago
Project Support Assistant
Indiana, United States
Full-time
Onsite
Entry Level
2+ years expThe George Institute for Global Health is dedicated to improving global health, particularly for underserved populations. The Project Support Assistant will provide administrative support to researchers and project teams, assisting with tasks such as scheduling meetings, managing budgets, and coordinating logistics for various activities.
Health Care
Responsibilities
Maintain and manage the research lead’s and teams calendar
Schedule internal and external meetings across multiple time zones
Prepare meeting agendas, minutes, and follow-up action trackers
Coordinate committee, collaborator, and stakeholder appointments
Assist in preparing study budgets and budget justifications
Track spending against approved budgets and flag variances
Support procurement processes (quotations, vendor coordination, invoices)
Prepare periodic financial summary reports for management and sponsors
Arrange domestic and international travel and accommodation
Prepare itineraries and manage travel reimbursements
Coordinate logistics for site visits, conferences, and workshops
Coordinate advertisement and screening of applications
Schedule interviews and support the interview panel
Assist with onboarding documentation and induction processes
Maintain project files, records, and documentation
Track project timelines and support preparation of progress reports
Liaise with institutional admin/finance/HR teams
Support ethics and regulatory document submissions (administrative tasks)
Assist with organising research meetings, seminars, and training events
Submit manuscripts to journals
Participate in team meetings and activities relating to human resource and own work area
Participate in special projects to improve processes, tools, systems and organisation
Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of the Institute’s Performance Management and Development Policy
Demonstrate commitment to GI’s values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration and teamwork in all efforts
Comply with GI’s Work Health and Safety Policy and related procedures, and similar policies which apply when visiting the premises of affiliates and collaborating sites
Promote and contribute to a safe, secure environment for staff and visitors
Qualification
Required
Bachelor's degree in commerce, business, administration, or related field preferred, with 2 to 3 years of experience in support coordination, operational and administrative
Strong organisational and time-management skills
Excellent written and verbal communication
Ability to handle confidential information with discretion
Financial literacy and working knowledge of budgets
Ability to prioritise and multitask in a fast-paced research environment
Strong attention to details and ability to follow processes and navigate quickly through to get things done
Strong ability to use MS Office (Word, powerpoint and Excel). High level of Excel proficiency is essential
Strong ability in data management is essential for this role
Demonstrated capability to produce outcomes and achieve objectives within agreed time lines
Excellent team player, with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders
Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environment
Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs
Well organised and efficient, with the capacity to work under pressure
Company
The George Institute for Global Health
The George Institute for Global Health is an independent medical research institute that helps to improve the health of millions worldwide.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
R
Robyn Ngaire Norton
Founder
S
Stephen MacMahon
Founder
Recent News
2025-09-17
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