City Staffing · 5 hours ago
Legal Secretary
New York, NY
Full-time
Onsite
Entry, Mid Level
$70K/yr - $75K/yr
2+ years expCity Staffing is a top national defense litigation firm hiring a Legal Secretary to support their Midtown team. This role involves providing administrative and legal support to litigation attorneys, managing calendars, preparing court filings, and conducting legal research.
Staffing Agency
Hiring Manager
Gavin Mueller
Responsibilities
Provide day-to-day administrative and legal support to litigation attorneys
Prepare, format, proofread, redact, and organize legal documents and exhibits
E-file documents in state and federal courts and ensure compliance with court rules and filing procedures
Maintain organized electronic and physical case files throughout the litigation lifecycle
Open and manage new matters; assist with ongoing case documentation
Manage attorney calendars, schedule depositions, hearings, meetings, and conferences
Coordinate with court personnel, clients, vendors, and third parties as needed
Assist with billing, including processing invoices, vendor bills, and check requests
Retrieve court decisions and filings through legal research and docketing platforms
Support document management using firm file-management systems and shared drives
Qualification
Required
2–3 years of litigation support or legal administrative experience required, preferably working with civil defense teams
Working knowledge of state and federal court procedures and e-filing systems
Strong proficiency in Microsoft Office (Word, Outlook, Excel)
Excellent organizational skills with strong attention to detail
Ability to multitask, prioritize deadlines, and work independently in a fast-paced environment
Strong written and verbal communication skills
Preferred
Bachelor's Degree preferred
Experience in a medical malpractice defense or insurance defense setting preferred
Familiarity with legal document management platforms (e.g., iManage or similar)
Experience using legal research and court-access tools (e.g., PACER, Westlaw or similar)
Notary Public a plus, but not required
Company
City Staffing
City Staffing is a staffing agency that includes contract & temporary employment, temp-to-hire, & direct hire placements in multiple fields
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ellen Berry Dettling
President & Founder
Company data provided by crunchbase