State of Washington · 1 day ago
Accounts Payable - Fiscal Analyst 3 In-Training
Bay View, WA
Full-time
Onsite
Entry, Mid Level
$62K/yr - $81K/yr
3+ years expThe State of Washington's Department of Agriculture is seeking an Accounts Payable | Fiscal Analyst 3. This role involves providing timely and accurate budgeting, purchasing, and accounting information while analyzing and processing expenditures, maintaining accounts payable systems, and ensuring compliance with state and federal guidelines.
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Responsibilities
Utilize excel to prepare allocation/approvals and process payment for, DES Motor Pool, WaTech Computer Leases, SEC Archives, DES Computer, Telecom Services, DOT Highway Toll charges, and DOR Dyed Diesel taxes
Analyze invoice data; developing and running queries, determine program coding, prepare and send to program approvers for review and approval
Process recurring account payment: telecommunications, rentals, fright, storage, postage, PO boxes, UPS, ferries, advertising, and petty cash
Maintain excel system tools for payments to Motor Pool, Unclaimed Property, Computer Leases, DES Telecom/Computer Services, Archives, Verizon, UPS, Good to Go, AFRS, and Enterprise Reporting System
Enter, review, and maintain AFRS Master Index codes
Coordinate with program administrators on structure of each master index
Research Duplicate Payment and miscellaneous AP payments
Approve accounts payable payment batches when supervisor is not available, as needed
Track and reissues payments annually
Prepare biennial payments
Review and audit accounting on contracts to ensure fiscal compliance when processing payments
Maintain database of issued warrants downloaded from Enterprise Reporting
Write and send out letters to vendors as reminders if warrants are uncashed after 90 days
Cancel and reissues warrants
Research and follow up on addresses that are not valid
Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures
Coordinate fiscal procedures in special projects that improve fiscal procedures and services
Assist with Enterprise Reporting, WEBI, and Accountability 1099 reporting software
Report complex financial data; draws from multiple general ledger accounts
Collect and analyze complex financial and statistical data
Reports vendor payments on form 1099 MISC to the IRS
Research, prepare, and complete monthly Use Tax Return online and files electronically with WS Department of Revenue
Record warrants cancelled by Statute of Limitations into the Unclaimed Property database
Prepare warrants for WS-DOR UCP, COPS, Office of State Treasurer, Certificate of Participation. Lease Purchase Program
Research and reconciles general ledger accounts
Report Unclaimed Property to Dept. of Revenue using DOR Online reporting system
Monitor and calculate interest and principal due on OST lease purchase agreements
Reconcile GL5199 - Belated Claims and create a report
Process and coordinate year end closing; Petty Cash reconciliation, clearing year end transfers GL 5154, GL 5154 & GL 5158 Due to/Due from reconciliation, GL 5199 reconciliation, and state agency CAFR/Disclosure Forms
Create and maintain accounts online using purchase card and establishes spending limit
Make adjustments to spending limits, as needed
Make updates to SharePoint, for applicable credit card accounts
Trouble shoot declined purchase cards
Assist with disputes
Act as the agency's liaison with US Bank customer service
Create and maintain online hierarchies
Train and assist with daily download of purchase card database
Review and reconcile daily AFRS to VISA purchase card transactions
Create and maintain phone number-account database for internal customers
Work with Stakeholders to collaborate to review and revise purchasing card policy and procedure
Recognize fraudulent charges on all purchase cards, retorts to US Bank, and verify removal on statement
Request new card for user
Qualification
Required
High School Diploma or GED
Three (3) years of fiscal or accounting experience
Higher education which includes 18 quarter or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience
Four (4) years of fiscal or accounting experience
Higher education which includes 18 quarter of 12 semester hours in accounting, auditing, or budgeting may substitute year for year for up to Two Years Of Experience
Preferred
Bachelor's Degree that includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting
Proficient in AFRS (Agency Financial Reporting System)
Enterprise Reporting system
Financial Toolbox
Expert level skills in Microsoft Excel
USB Access On-line, and miscellaneous tax systems such as the Internal Revenue Service, DES Accountability for 1099's, DOT Fuel Tax etc
Benefits
A healthy work/life balance, which may include flexible work schedules, and teleworking.
WSDA provides an excellent benefits package beyond traditional benefits.
Dependent Care Assistance
Flexible Spending Accounts
Public Service Loan Forgiveness
Tuition Waiver
Deferred Compensation
Employee Recognition Leave
12 paid Holidays & Vacation and Leave Accruals.
All Personal Protective Equipment (PPE) required will be provided by the agency.
Commute Trip Reduction Program.
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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