NEOGOV · 5 months ago
Administrative Assistant- Grants
Fort Myers, FL
Full-time
Onsite
Mid Level
$21.85/hr - $33.05/hr
3+ years expNEOGOV is seeking an Administrative Assistant for the City of Fort Myers Police Department. The role involves providing advanced administrative support across various divisions and departments, handling clerical tasks, and assisting with grant management responsibilities.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Perform all daily clerical functions, including telephone and receptionist duties, transcribe and produce minutes
Responsible for resolving problems with customers while providing outstanding customer service
Compose, type, and distribute correspondence as required; organize and maintain filing system
Schedule meetings, including contacting meeting participants to insure attendance
Prepare and have summary packets available (including agenda, minutes, etc.) regarding projects and meetings
Assist with creation of daily schedules for other members of the department
Prepare department specific reports; and maintain department databases
May participate in preparation of the City’s annual budget including data entry, data collections and report preparation
Participate in creating grant payroll reports, including tracking and entering leave/sick/vacation time, handling time sheets, and generating overtime reports
May handle incoming and outgoing mail
Research, review and analyze data for special projects as assigned by the department
Responsible for data entry, opening, closing and generating reports using work order program(s)
Create and manipulate PowerPoint slideshows, Excel spreadsheets, and Microsoft Word documents
Assist with department procurement; maintaining operational efficiency of the scanner and network printer; and processing employee timesheets and payroll
Serve as a liaison between senior management, customers, co-workers, and vendors to streamline the flow of information
Receives invoice payments and files them appropriately
This position requires regular and reliable attendance and the employee’s attendance and the employee’s physical presence at the workplace
Performs other duties as assigned
Prepare monthly and quarterly grant financial reporting
Assist with monitoring grant programs and scheduling grant team meetings as needed
Qualification
Required
High School or GED
Three (3) years of experience in accounts payable, finance, bookkeeping, and/or creating/maintaining budgets; or experience, and/or training that provides the required knowledge, skills, and abilities
Experience in administering financial grants
Proficient in the use of word processing, spreadsheet, database and presentation software
Ability to operate necessary equipment, including computer, printer, copier, facsimile machine, scanner, and calculator
Financial management and accepted accounting principles and procedures
Report and record maintenance principles and techniques
Filing principles and methods
Processing numbers and figures with a high degree of accuracy
Business English and the application of such to a variety of formats, styles, and editing principles and techniques
Purchasing methods and procedures
Preferred
Associates Degree from an accredited college or university in Finance, Business Administration preferred
Municipal government accounting experience
Knowledge of City-wide administrative regulations, applicable City-wide departmental policies, Personnel Ordinance, and Collective Bargaining Agreements as required to complete tasks and assignments
Experience with Oracle Cloud and/or public sector software is strongly preferred
Benefits
Free city-paid employee health coverage, additional for spouse or family
3 weeks Paid Time Off (sick & vacation)
13 paid holidays
Pension plan & optional Deferred Compensation
City-paid life insurance
Optional Vision, Dental, and Disability Insurance
Tuition reimbursement
On-site Gym facility
And much more!
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase